Right of Way - US Remote

About Halo Land Management · Halo Land Management partners with leading energy and infrastructure developers to enable the projects that power communities and grow economies. From title research and land acquisition to negotiation and right of way support, our teams move projects ...

Job description

About Halo Land Management

Halo Land Management partners with leading energy and infrastructure developers to enable the projects that power communities and grow economies. From title research and land acquisition to negotiation and right of way support, our teams move projects forward efficiently while maintaining the highest standards of accuracy, communication, and landowner respect.

As we continue to scale, we are building a clear and consistent foundation for what success looks like in every role. The Right of Way Agent is another critical piece of that standard.

Position Summary

As a Right of Way Agent you are the essential link between Halo's clients and the communities where projects come to life. You work directly with landowners to secure easements and surface use agreements needed for new infrastructure such as pipelines, power lines, roads, and pads.

Your responsibilities include negotiating agreements, reviewing exhibits, coordinating with cross functional teammates, and ensuring that all landowner communications are documented with accuracy and professionalism. You represent Halo in the field, build trust with property owners, and help keep projects on schedule.

The ideal candidate is organized, accountable, resourceful, and comfortable working independently while staying connected to the broader team.

Key Responsibilities

Landowner Engagement & Negotiation

• Apply multiple outreach methods to reach and build rapport with landowners
• Explain easement terms clearly and address concerns with empathy and professionalism
• Negotiate agreements within authority and escalate unique or complex requests
• Participate in route walks, site visits, and in person meetings as needed

Documentation & Reporting

• Enter complete and current agent notes for every landowner interaction
• Populate tree forms and work descriptions accurately when tree work is required
• Work within Google Drive, project trackers, and spreadsheets to maintain documentation and status
• Submit agreement request forms and closeout documentation correctly and on time

Cross Functional Collaboration

• Coordinate and communicate closely with PMs, Title, GIS, Admin, and other stakeholders
• Identify discrepancies in exhibits and route data and escalate questions early
• Represent Halo professionally during client calls and meetings

Planning & Workflow Management

• Maintain awareness of right of way clear dates and adjust effort to stay aligned with timelines
• Structure workdays and weeks in a way that balances outreach, follow ups, and documentation
• Proactively communicate blockers and seek guidance before risks escalate

What Success Looks Like

Milestones help ensure each agent is supported and developing as expected.

Within 30 Days

• Understand key terms of the client agreement and explain them confidently to landowners
• Gain access to tools and know where to locate SOPs, forms, and training resources
• Complete multiple ride alongs with experienced agents
• Begin outreach using the established playbook
• Submit one agreement request form correctly
• Enter notes consistently with correct timestamps
• Build an initial line list from GIS data with guidance

Within 90 Days

• Actively negotiate and sign agreements with appropriate oversight
• Update spreadsheets, trackers, and notes accurately and independently
• Apply creative approaches to reach difficult contacts
• Manage personal schedule with minimal handholding
• Represent Halo professionally in meetings and route walks

Within 6 Months

• Operate largely self sufficiently, escalating only unique or complex issues
• Consistently meet deadlines and quality expectations
• Understand full project flow from planning to acquisition to closeout
• Support staking requests and forestry coordination
• Work fluidly across Title, GIS, Admin, and PM teams

Within 12 Months

• Fully fluent in standard tools, trackers, billing processes, and reporting cycles
• Manage multiple tracts or projects reliably
• Serve as an informal resource for newer team members
• Escalate only truly novel situations
• Consider or actively pursue real estate licensing where relevant

Top Abilities

Self management and ownership

• Manages schedule, workload, and priorities without constant direction while staying aligned with project deadlines

Deliverable readiness and anticipation

• Prepares accurate, complete packages and brings solutions instead of roadblocks

Operational fluency in systems

• Uses Drive, trackers, exhibits, and billing tools correctly so work moves through the system smoothly

Key Attributes & Behaviors

• Professional, respectful, and confident communicator
• Detail focused with strong follow through
• Adaptable and steady when priorities shift
• Team minded, transparent, and collaborative
• Proactive and accountable for outcomes

Required Qualifications

• Experience in customer facing, negotiation, or land related roles
• Clear written and verbal communication skills
• Strong organizational and technology abilities
• Comfort with field work and property walks
• Reliable transportation for tract visits
• Notary commission or ability to obtain
• General familiarity with legal documents or willingness to learn
• Experience reading parcel data, construction drawings, or surveys

Preferred Qualifications

• Prior ROW, land acquisition, or oil and gas experience
• Real estate license or active pursuit

Culture Fit

You will thrive here if you value respectful landowner engagement, enjoy working independently with clear expectations, and believe success comes from teamwork.

Halo celebrates wins together, communicates openly, and encourages the positive behaviors reflected in our Halo Habits.

What's In It for Me

• A clear path for growth and higher billing tiers
• Hands on mentorship from experienced ROW professionals
• Exposure to diverse projects and development opportunities
• A high trust environment with freedom to structure your work
• A culture that recognizes your contributions and supports your success