County Fiscal Officer 2 - Pittsburgh, United States - Commonwealth of Pennsylvania

Description

THE POSITION

Are you ready to step in to an exciting career path within county government? Join a team of passionate and hard working individuals at the Allegheny County Department of Human Services, Human Resources DHS/HR. We are looking for self starters who are able to adapt and work with minimal supervision. The ideal candidate will have a working knowledge of financial practices and budget management. Apply with us today

DESCRIPTION OF WORK

The County Fiscal Officer 2, Allegheny County Department of Human Services, Office of Administration, Bureau of Financial Management, Budgets and Reports (BFMBR), under the general supervision of the Co. Fiscal Officer 3, (BFMBR), is responsible for the supervision of all Central Payables Operations, DHS Cross System General Accounting Processes within the Department of Human Services. The incumbent plans, organizes, and supports/assists the Co. Fiscal Officer 3 in management of the operations and activities of Centralized and Cross-System Accounting functions, supervises employees, disseminates assignments to subordinate staff, monitors activities, satisfies reporting requirements, and assists in the development of procedural improvements and enhancements to the JD Edwards system for DHS Cross-System General Accounting Processes.

Payroll Operations:

• Oversees the processing of multiple payroll processes, including Foster Care Payroll, Senior Companion Payroll, Caregiver Support Payroll, and Ombudsman Volunteer Payroll.
• Creates new vendors for payrolls as required. Updates addresses as requested.
• Reviews the new debit card applications and tracks all new enrollments on a tracking spreadsheet.
• Addresses all phone calls, emails, and other correspondence with clients and internal staff regarding payroll issues.

Fiscal Operations:

• Assists the Co. Fiscal Officer 3 by managing and overseeing the receipt, review, coding and payment of processing of all DHS administration invoices, program service invoices and employee reimbursement including travel vouchers and tuition reimbursements and (Key Information Demographic System) KIDS concrete invoices.
• Reviews and approves invoice and reimbursement batches for payment.
• Utilizes the reporting capabilities of the JD Edwards system.
• Produces reports on expenses for use by program area Fiscal Supervisors/Managers.
• Coordinates with Fiscal Supervisors/Managers, vendors, service providers, and the Controller's Office to address and resolve issues that impact payment of invoices and reimbursements.

Manages/oversees the payables batches:

• Reviews for accuracy and completeness.
• Resolves issues related to these batches with the vendors, Controller's Office and BFMBR staff.

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 60-minute lunch.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a County Fiscal Officer 1; or
• Four years of accounting and/or budgetary experience and a business-related associate's degree that includes six college credits in accounting; or
• Two years of accounting and/or budgetary experience and a business-related bachelor's degree that includes six college credits in accounting; or
• An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at ra-cs-

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.