Office Manager Cemetery - Miami, United States - SCI Shared Resources LLC

    SCI Shared Resources LLC
    SCI Shared Resources LLC Miami, United States

    1 month ago

    Default job background
    Description
    Our associates celebrate lives. We celebrate our associates.

    Consider the possibilities of joining a Great Place to Work

    Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.


    JOB RESPONSIBILITIES
    Direct supervision of two or more full time employees

    In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash

    Assigns processing orders and controls storage inventory

    Coordinates the completion and filing of various forms and reports; verifies accuracy

    Administers local HR processes as applicable

    Collaborates and supports all other departments within the business unit

    Reviews time cards and administers corporate payroll policies and procedures

    Facilitates vendor coordination and supervision

    Pulls monthly reports for key performance indicators

    Trains staff in processes and procedures

    Processes expense reports and tracks Capital Expenditure Authorizations

    Conducts Sarbanes Oxley (SOX) Audits

    Assists Associates in ensuring all documentation is SOX compliant

    Maintains vehicle records and licenses

    Updates General Price Lists and approves contracts as necessary

    Manages Alarm Systems including codes, working order, etc.

    Monitors document retention policies and disposes of expired documents in a secure manner

    Prepares customer statements

    Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

    Assures compliance with all company policies and procedures


    MINIMUM REQUIREMENTS
    Education

    High school diploma or equivalent

    Completion of a diploma training program at a college or technical school preferred

    Experience

    5 years of administrative management experience with a strong customer service focus

    3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience

    MS Project management and database software experience or equivalent

    Knowledge, Skills and Abilities

    Ability to multi task and set priorities

    Ability to work flexible hours as needed

    Ability to work with minimal supervision

    Ability to display compassion and remain calm in stressful situations

    Working knowledge of office equipment including, calculators, copiers, printers, and fax machines

    Communication skills both orally and in writing

    Customer service skills

    Organizational and problem solving skills

    Understands confidential matters and documents

    Postal Code: 33186

    Category (Portal Searching): Operations


    Job Location:
    US-FL - Miami


    Job Profile ID:
    F00234


    Time Type:
    Full time


    Location Name:
    Woodlawn Park Cemetery South