- Keeping up to date with laws and regulations relevant to the company
- Helping apply necessary changes to contracts and corporate policies to remain compliant
- Drafting and reviewing organizational documents, keeping track of and filing corporate records, and maintaining and renewing the business licenses
- Renewing and drafting employment contracts
- Attending corporate meetings, taking minutes, drafting memos and other correspondence
- Responding to document requests during litigation
- Assisting the GC through all stages of corporate transactions and with corporate governance matters
- Develop and set up a contract management process and framework.
- Collaborate with departments to systematically evaluate contract terms and optimize business outcomes, taking into account legal, financial, and operational considerations.
- Supporting with the contract reviews: analyze essential contracts, including non-disclosure agreements, vendor agreements, MSAs, consulting and other agreements with internal stakeholders and third-party vendors.
- Manage contracts throughout their lifecycle, including utilizing templates, drafting, reviewing, while ensuring compliance with internal guidelines, external regulations.
- Conduct due diligence and onboard new vendors with an end to end procurement process utilizing third party risk assessment tools.
- Analyzing third-party agreements to understand terms, conditions, and special provisions of the contract.
- Conducting cross-functional training sessions with cross functional teams, management teams and associates to explain compliance policies related to company operations.
- Develop and implement effective compliance programs and implement changes to compliance processes due to new or amended regulations.
- Supporting CCO in developing and implementing comprehensive and regular trainings to all employees across Pharma and Derma Cosmetics business units, with a focus on the field teams, ensuring compliance with legal regulations and industry standards.
- Disseminate written policies and procedures related to compliance activities and keep internal stakeholders informed about compliance standards and requirements
- Verify that all company and regulatory policies and procedures have been documented, implemented, and communicated
- Utilize established internal controls and auditing systems to conduct periodic internal reviews to ensure compliance procedures are followed. Conducting regular internal reviews or audits to ensure that compliance procedures are followed and support with annual risk assessment.
- Conducting or directing the internal investigation of compliance issues
- Manage and coordinate internal materials and events governance review and approval process and train all submitters on standards and requirements.
- Prepare and coordinate compliance programs, reports, and documentation to ensure internal compliance across various departments and prepare quarterly updates for submission to the Board.
- Collaborating with human resources departments to ensure the implementation of consistent disciplinary action strategies in cases of compliance violations
- Supporting with transparency reporting and ensuring compliance with relevant reporting laws and regulations
- Proven experience as a Corporate Contract Compliance Specialist or in a similar role
- 2 to 4 years of experience in the corporate sector. Good understanding of corporate governance requirements and legal entity management.
- A Bachelor's degree in Business Management, finance or a related field.
- Healthcare/compliance certification is a plus
- Paralegal certification is a plus
- Strong knowledge of applicable laws and excellent communication skills
- In-depth knowledge of the industry's standards and regulations
- Excellent knowledge of reporting procedures and record keeping
- Methodical and diligent with outstanding planning abilities
- An analytical mind able to appreciate the complexities of procedures and regulations
- Excellent communication skills and ability to work under time pressure
- New Jersey (hybrid)/ Will consider remote roles with commitment to operate on EST time zone
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Corporate Contract and Compliance Specialist - Parsippany, United States - Pierre Fabre
Description
Who we are ?Pierre Fabre is the 2nd largest dermo-cosmetics laboratory in the world, the 2nd largest private French pharmaceutical group and the market leader in France for products sold over the counter in pharmacies.
Its portfolio includes several medical franchises and international brands including Pierre Fabre Oncologie, Pierre Fabre Dermatologie, Eau Thermale Avne, Klorane, Ducray, Ren Furterer, A-Derma, Naturactive, Pierre Fabre Oral Care.
Established in the Occitanie region since its creation, and manufacturing over 95% of its products in France, the Group employs some 10,000 people worldwide. Its products are distributed in about 130 countries. 86% of the Pierre Fabre Group is held by the Pierre Fabre Foundation, a government-recognized public-interest foundation, while a smaller share is owned by its employees via an employee stock ownership plan.
In 2021, Ecocert Environment assessed the Group's corporate social and environmental responsibility approach in accordance with the ISO 26000 sustainable development standard and awarded it the "Excellence" level.
Since 2021 and for 3 consecutive years, the Laboratoires Pierre Fabre have been recognized as one of the "World's Best Employers 2023" by Forbes. Our group is ranked in the Top 10 in both the Pharmaceutical & the cosmetics industry.
Here are some products provided by Pierre Fabre USA : EAU THERMALE Avne,Glytone, Klorane, Rene Furterer, Hemangiol
Your mission
CORPORATE CONTRACT AND COMPLIANCE SPECIALIST
Pierre Fabre, the second-largest private French pharmaceutical group and the world's second-largest dermo-cosmetics lab offers you a dynamic, purpose-driven career.
Primarily owned by The Pierre Fabre Foundation, a government-recognized public-interest foundation, we take pride in our expertise in oncology.
Beyond being employees, we act as entrepreneurs, and our work is a pursuit of purpose and performance. Join us in our mission to protect and preserve the health and sustainability of all people and our planet. Innovate, collaborate with healthcare professionals, and make a difference with "New Ways to Care."
Join Pierre Fabre Pharmaceuticals to make a real impact in people's lives. Your purposeful career begins here.
SUMMARY:
Reporting to the General Counsel & Chief Compliance Officer, the Corporate Contract and Compliance Specialist will amongst other matters be responsible for implementing and overseeing a robust contract management processes and documentation archiving framework, implementation of company policies and standards and internal review and approval mechanisms, staying up to date with relevant state and federal laws and regulations and educating internal stakeholders on key updates, collaborating with cross functional teams to ensure compliance with internal policies and external regulations and conducting training for various head quarter and field based teams.
KEY RESPONSIBILITIES:
Corporate Governance
Join Pierre Fabre for competitive benefits including three medical plans, dental and vision coverage, voluntary benefits, a 401(k) plan, and more Our offerings also include a hybrid work policy, a generous PTO policy and company holidays, paid parental leave, discounts on our products, learning and development opportunities, and access to mental health and wellness programs, creating a well-rounded work experience for our employees.
Pierre Fabre
Pierre Fabre has been recognized by Forbes as one of the "World's Best Employers" for the 3rd year running.
True to My Nature
Pierre Fabre is an equal employment opportunity employer and does not discriminate against any applicant because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other class protected by state or federal law.
Who you are ?
We are convinced that diversity is a source of fulfillment, social balance and complementarity for our employees, which is why our offers are open to all, without restriction.
