Floating Administrative Assistant and Catering Coordinator - Chicago - Javen Technologies

    Javen Technologies
    Javen Technologies Chicago

    2 days ago

    $40,000 - $60,000 (USD) per year
    Description
    Position Title: Floating Administrative Assistant and Catering Coordinator
    Client Location: Chicago, IL (Onsite)
    Project Duration: 12+ Months with Possible Extension
    • Provide coverage for administrative tasks across departments as needed.
    • Manage calendars, schedule meetings, and prepare meeting materials.
    • Assist with travel arrangements, expense reporting, and document preparation.
    Meeting & Event Coordination:
    • Organize meeting logistics, including room reservations and technology setup.
    • Act as point of contact for catering requests, ensuring timely and accurate service.
    • Confirm headcount, dietary needs, and vendor coordination for catered events.
    Vendor & Budget Management:
    • Maintain relationships with approved catering vendors.
    • Track catering expenses and reconcile invoices in compliance with budget guidelines.
    Office Operations:
    • Support reception duties when required.
    • Assist with supply ordering and inventory management.
    • Ensure compliance with health, safety, and sanitation standards during events.
    Q ualifications:
    • Education: High school diploma required; associate or bachelor's degree preferred.
    Experience:
    • 2+ years in administrative support or office coordination.

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