civil rights ext drug alcohol comp prog mgr - Detroit, United States - SMART

Description

Job Description

Job Title: Civil Rights & External Drug and Alcohol Compliance Program Manager

Department: Deputy General Manager

General Summary

Under general supervision, the Civil Rights & External Drug and Alcohol Compliance Program Manager is responsible for management of three federal programs: Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), and Drug & Alcohol testing and compliance for Community Partnership Programs (CPPs) and Authority vendors. Coordinates all activities necessary to ensure Federal and State compliance of these programs. Reports to the Deputy General Manager.

Duties and Responsibilities

EEO

• Manages the Authority's Equal Employment Opportunity policy and program; communicates EEO policy and procedures both internally and externally.
• Interfaces with Federal and State agencies to ensure the Authority is current with EEO requirements and revision of those programs.
• Recommends updates and changes to the EEO policy and procedures to the EEO/DBE Officer as needed.
• Provides monthly updates and quarterly detailed reports to the EEO/DBE Officer.
• Coordinates and administers the CPPs' annual FTA MIS reports.
• Monitors EEO compliance for the Authority and its contractors and consultants.
• Collects and analyzes employment data to develop programs that identify problem areas. Sets goals and creates timetables to achieve goals as required by federal regulation.
• Designs and implements auditing and reporting systems to measure EEO program effectiveness.
• Monitors regulatory information that may affect affirmative action and disseminates any changes to responsible officials.
• Develops, maintains and participates in diversity awareness events, campaigns and programs.
• Assists the Human Resources Department in recruiting minority, disabled and women applicants and establishing outreach sources for use in the hiring process.
• Reviews all contract bid proposals to ensure prospective contractors and consultants are compliant with EEO regulations.
• Monitors the Authority's Complaint Hotline for any claims of discrimination relating to EEO and/or Title VI regulations.
• Investigates claims of discrimination to determine the nature of the allegation and to recommend possible corrective actions.
• Reviews and approves ADA reasonable accommodation requests. Reviews and coordinates the implementation of approved ADA reasonable accommodation requests, including reviewing ADA workspace regulations for implementation requirements and assisting with the procurement of equipment or services required to modify the applicant's equipment and/or workspace as necessary.

DBE

• Coordinates the Authority's DBE programs on a day-to-day basis.
• Interfaces with Federal and State agencies to ensure the Authority is current with DBE requirements and revision of those programs.
• Recommends updates and changes to the DBE policy and procedures to the EEO/DBE Officer as needed.
• Provides monthly updates and quarterly detailed reports to the EEO/DBE Officer.
• Establishes the Authority's tri-annual DBE goals.
• Reviews bid proposals for compliance with FTA regulations.
• Participates in outreach opportunities (i.e. workshops, conferences etc.) to identify certified and potential DBEs
• Responds to inquiries from DBEs and potential DBEs regarding contracting opportunities with the Authority.
• Prepares and submits semi-annual and annual reports to the Department of Transportation.
• When directed, investigates complaints received from vendors or other interested parties and recommends possible corrective actions.
• Drug & Alcohol Compliance for CPPs and Authority Vendors
• Routinely visits offices of CPPs, Authority vendors and associated clinics to audit their drug and alcohol testing program and procedures.
• Identifies and interviews designated CPP and vendor representatives/program managers about their knowledge of the FTA drug and alcohol testing program, policies and procedures.
• Prepares written response to CPPs and vendors regarding deficiencies found and provides course of action needed to bring drug and alcohol program into compliance with FTA regulations. Conducts follow-up calls and/or visits to make sure recommendations are implemented.
• Assists new CPPs and vendors in establishing FTA compliant drug and alcohol testing programs.
• Reviews current CPP and vendor drug and alcohol policies and makes recommendation for changes as required by FTA.
• Keeps current on drug and alcohol program regulatory changes and communicates to CPPs and vendors.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Bachelor's Degree required, preferably in Business or Public Administration.
• Knowledge of the Federal Transit Administration (FTA) drug and alcohol program policy preferred.
• Knowledge of DOT Rules and Regulations as well as remaining current on all Federal and State regulations that affect EEO and DBE programs.
• One to three years of audit experience.
• A combination of education and experience may be substituted for minimum requirements.
• Valid Michigan Driver's License.
• Excellent oral and written communication skills.
• Analytical skills with ability to communicate analysis of trends.
• Proficient in the use of Windows-based MS Word and MS Excel applications.

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.