Office Assistant - Britton, United States - Hurley & Associates

Hurley & Associates Britton, United States

3 weeks ago

Description

Job Description

Regular Hours: 40 hours/week
Reports to: Office Administrator
Direct Reports: None

General Summary of Position: Office Assistant is responsible to provide exceptional customer service and allow the Marketing Consultant(s) and Marketing Associate(s) to maximize and efficiently utilize their talents to the overall best interest of their clients and of Hurley. Office assistant will help with daily data entry, answering phones, client-related tasks as delegated by the Consultant(s) or Marketing Associate(s), front desk reception work, maintaining office equipment, and other tasks as assigned.

Essential Duties, Responsibilities & Ongoing Tasks

Answer all incoming phone lines with a smile and route calls appropriately
Filing and organization of print and electronic documents
Maintain and update office supplies
Maintain and take responsibility for company vehicle upkeep
Ensure excellent public relations with clients, community, and Hurley personnel
Enter, verify and maintain client information in applicable software
Collection and verification of elevator contracts
Assist with client event planning and coordination
Assist in preparing reports and information for consultants upon request
Disseminate all office mailers and client reports in a timely manner
Pick up and deliver mail to appropriate personnel
Make bank deposits

Scope of Responsibility and Decision Making

All delegated tasks within job description

Required Knowledge, Skills, & Abilities: Competencies

Excellent interpersonal / people skills
Positive attitude
Answer phone with friendly, expedient, and understandable greeting
Willing to learn
General secretarial skills
Accurate data entry skills
Computer skills, including Microsoft Office Suite and phone system
Willing to adjust priorities based on the needs of the office
Efficient worker and well organized

Confidentiality Requirement

Has access to confidential information and therefore, required to sign a confidentiality agreement

Physical Requirements

May be required to work more than 40 hours per week upon request

Comments:

Duties and responsibilities of the position may change according to the needs of the company.

Hurley & Associates, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Hurley & Associates, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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