secretary iv, local school - , GA, United States - Cobb County School District

Description

Classified - Position - Secretarial/Office Support - Secretary IV

Job Number

Start Date 07/08/2024

Open Date 04/09/2024

Closing Date 06/01/2024





POSITION TITLE:
Secretary IV, Local School - Elementary





JOB CODE:
420B





DIVISION:
Leadership





SALARY SCHEDULE:
Clerical Less Than Annual


DEPARTMENT:
Leadership





WORK DAYS:
218





REPORTS TO:
Principal





PAY GRADE:
Rank IV (NC14)





FLSA:
Non-Exempt





PAY FREQUENCY:
Monthly





PRIMARY FUNCTION:
Performs secretarial duties to support the principal and the total operation of the school.


REQUIREMENTS:
1.

Educational Level:
High School Diploma or GED required

2.


Certification/License Required:
None

3.

Experience:
Three years of responsible clerical experience

4.

Physical Activities:
Routine physical activities that are required to fulfill job responsibilities

5.

Knowledge, Skills, & Abilities:
Written and oral communication; typing; word processing; communication; computer


The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

ESSENTIAL DUTIES:
1.

Demonstrates prompt and regular attendance.

2.

Opens, reads, and routes all mail; maintains files of correspondence and records.

3.

Answers telephone and screens, refers, records and follows through on messages.

4.

Acts as receptionist for the school, setting a positive tone for pupils, parents and visitors; assists students, parents and visitors entering the office area.

5.

Maintains employee's attendance information, time entry and pay records.

6.

Monitors emergency communication system.

7.

Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation, and word usage to avoid errors.

8.

Maintains calendar, schedules appointments and meetings for principal; maintains schedule of local school meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies in the schools, etc.

9.

Utilizes student information system to access information as needed.

10.

Assists in updating office procedures.

11.

Utilizes technological resources to facilitate workload and enhance office operation; operates various office machines, including a computer.

12.

Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible.

13.

Assists with student registration as needed.

14.

Assists with backup bookkeeping responsibilities as assigned.

15.

Performs other duties as assigned by appropriate administrator.

Shift Type Full-Time

Shift Start 7:00 AM

Shift End 3:00 PM

Job Category Clerical