senior administrative analyst - Los Angeles, United States - Metro - Los Angeles County Metropolitan Transportation Authority

Description

Public Transportation Services Corporation (PTSC)
PTSC is an equal employment opportunity employer
Non-Represented EMPLOYMENT OPPORTUNITY

Bulletin No:

Job Title:
SENIOR ADMINISTRATIVE ANALYST (
PUBLIC SAFETY QUALITY ASSURANCE)

Specialty:

PUBLIC SAFETY QUALITY ASSURANCE
Closing Date:

01-MAY-24

Salary Grade:
H1K

Salary Range:
$74,339 - $92,914 - $111,488

External/Internal:

EXTERNAL
This bulletin is posted to establish or add to a Qualified Candidate Pool(QCP)
Provides complex administrative, analytical, and/or budgetary support for an assigned department.
Example Of Duties
Plans and organizes administrative functions and tasks relative to the activities or operations of a department
Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
Conducts a variety of special projects and programs related to the department
Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
Advises management and staff regarding performance and funding matters
Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
Prepares recommendations for proposed expenditures of capital funds
Prepares and submits requisitions and check requests
Processes confidential documents and maintains data
Generates correspondence, reports, and presentations
Coordinates staff to work as a team in accomplishing tasks
Coordinates activities and projects with those of other departments
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Requirements For Employment

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.


A typical combination includes:
Education
Bachelor's Degree in Business, Public Administration, or a related field

Experience
Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Experience researching, compiling, and analyzing data.
Experience utilizing qualitative and quantitative data and developing comprehensive reports for management.
Experience working with internal and external stakeholders and cross-functional teams.
Experience in public engagement and fieldwork, such as conducting site visits to various facilities and interacting with contractors.
Experience coordinating multiple tasks, requests, and tracking projects.
Experience using the Microsoft Office suite, including PowerPoint, Word, Excel, and other collaboration tools.

Knowledge:
Theories, principles, and practices of public administration analysis and budgeting
Data analytics
Finance and budget
Research and report preparation methods
Office practices, procedures, methods, and equipment
Mathematics and business statistics
Applicable business software applications

Skills:
Performing complex analyst functions
Business financial analysis
Planning, coordinating, and prioritizing multiple projects
Analyzing situations, identifying problems, and recommending solutions
Exercising sound judgment and creativity in making conclusions and in a stressful environment
Communicating effectively orally and in writing
Preparing comprehensive reports and correspondence
Interacting professionally with various levels of Metro employees and outside representatives

Abilities:
Research, compile, and analyze complex data
Work independently
Handle highly confidential information
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Coordinate staff to work as a team in accomplishing tasks
Read, write, speak, and understand English
Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure
To apply, visit Metro's website at and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012


Telephone:
or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (YH)
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

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