Sr Executive Coordinator, People Team - San Rafael, United States - BioMarin Pharmaceutical

Description

Who We Are:

It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin. Reporting to the Chief People Officer (CPO), the Executive Coordinator will be responsible for providing administrative support to the People Leadership Team (PLT). The Executive Coordinator's assignments will be varied and complex in nature requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity and discretion in resolving issues. This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance and an ability to look ahead at potential issues that need addressing early. Sr. Executive Coordinator will be responsible for the following:

Global calendar management – Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.

Coordinating logistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending PLT meetings and taking minutes as needed

Assist with editing and creation of presentations for CPO

Provide team guidance and support in order to best connect the People Team to information

Manage creation of purchase orders and finalization of vendor contracts for PLT members in coordination with Legal/Purchasing

Coordinating travel and expense reports for PLT

Resolving IT issues and ordering equipment upon request

Maintaining distribution groups

Announcements: People Wide message announcement coordination

Onboarding help with new hires; off-boarding

Assisting with miscellaneous administrative requests from team-members In addition to being professional and courteous, the Sr. Executive Coordinator must possess:

A proven ability to perform as an Executive Coordinator

Quick learner and self-starter capabilities -- able to work proactively and independently on tasks

Strong calendaring skills and catering/meeting planner capabilities

Strong communication skills on all levels with executive leaders, employees, and outside vendors

Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.

A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future

Independent judgment and discretion with sensitive/confidential employee information

A can-do attitude, ability to be flexible and adaptable

Ability to receive and act on"ad-hoc" requests

Ability to think creatively and strategically

A team-oriented work style

An openness to periodically responding to requests outside of normal business hours. Requirements:

A minimum of 8 years of executive level support VP, S/EVP, or C-level and office administration

Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting

Bachelor's degree preferred

Experience working within People/Human Resource teams preferred
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

In the U.S., the salary range for this position is $ 95,000 to $ 142,400 per year, which factors in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A discretionary bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.