Billing & Accounts Receivable Specialist - Omaha, United States - AOI Corporation

Description

Job Description

Position Summary: The Accounts Receivable Specialist will maintain excellent customer and employee relations by handling cash inflows for the company. This position is responsible for billing and accounts receivable.

Accounting Functions

• Utilize AOI preferred accounting software to perform the following duties, including but not limited to;
  • Setup and maintain customers
  • Setup customer contracts according to the billing structure in the authorizing agreement
  • Prepare customer invoices and payment applications
  • Coordinate with approver to review all job cost entries included in payment applications and obtain approval to issue invoice or payment application to the customer
  • Maintain excellent customer relations by following up on customer inquiries with a high level of responsiveness and accuracy
  • Follow up on aged customer receivables
  • Apply cash receipts to customer invoices or payment applications
  • Coordinate with the Controller to ensure sales and use tax compliance through the billing process
  • Serve as a back up for payroll processing
• Complete lien waiver tracker forms and coordinate with Accounts Payable & Payroll Specialist to obtain associated subcontractor lien waivers
• Prepare monthly commission calculations according to commission agreements and obtain approval for payment
• Serve as a resource to internal business unit leaders, employees, customers, vendors/subcontractors in regard to accounting related inquiries
• Perform ad hoc reporting as needed
• Proactively seek and attend on-going training, networks, user groups within the accounting industry
• Develop an understanding on when to escalate
• Other duties as assigned

Preferred Talents

• Ability to read and follow directions to maintain compliance with industry and government requirements
• Ability to work in a team environment and remain adaptable when priorities change
• Ability to effectively communicate and apply understanding with client and team members through verbal and written methods, instructions, and directives
• Ability to maintain a positive attitude under stressful circumstances
• Ability to maintain high standard of professionalism and confidentiality
• Ability to handle sensitive information and maintain strict confidence
• Ability to maintain strong attention to detail and organizational skills

Qualifications

• High school diploma required
• Associate's degree in Accounting; or equivalent combination of education and work related experience
• Three to five years of work-related experience
• Must be proficient in Microsoft Office Suite
• Experience in Sage 300 CRE, highly preferred
• Construction industry experience, highly preferred
• Must be able to learn other accounting software systems

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands or arms, climb or balance, talk or hear. The employee must regularly lift and/or move up to 25 pounds. The employee must be able to lift and/or move up to 50 pounds occasionally.