Construction Project Coordinator/Office Administrator - Santa Rosa, CA

Construction Project Coordinator/Office Administrator · Character Builders, Inc. · About Character Builders, Inc. · We are a small construction company specializing in high-end residential construction and renovations in Santa Rosa. Our company has over 30 years of building and r ...

Job description

Construction Project Coordinator/Office Administrator

Character Builders, Inc.

About Character Builders, Inc.

We are a small construction company specializing in high-end residential construction and renovations in Santa Rosa. Our company has over 30 years of building and remodeling experience, and we are focused on high-quality construction and excellent customer service to our clients in Sonoma and Napa Counties.

Position Overview: We are seeking an experienced Project Coordinator/Office administrator with a strong background in residential construction and administrative roles. This multifaceted position requires proficiency in project coordination, office admin, excellent organizational skills, and the ability to collaborate across various functions.

Qualifications:

• Experience: 2 years in residential project coordination, alongside administrative responsibilities.
• Software Proficiency:
• Prefer experience with Sage 100 Contractor or similar construction project management software – such as Timberline or American Contractor
• Proficient in Microsoft Office 365, OneDrive, Excel, Adobe Acrobat, Dropbox, Zoom, GoTo Meeting, etc. Knowledge of MS Project is a plus.
• Technical Construction Management Skills:
• Familiarity with job costing and cost coding.
• General knowledge of estimating and the sequence of construction activities
• Communication: Exceptional written and oral communication skills.
• Problem Solving: Strong analytical and problem-solving abilities.
• Team Player: Ability to work collaboratively in a team environment.
• Adaptability: Capable of multi-tasking effectively and efficiently.
• Customer Focus: Commitment to excellent customer service and client satisfaction.
• Office Admin: Responsible for managing and maintaining office and assisting owner with various duties.
• Education: AA, BA or BS degree preferred. Degree in Construction Management a plus.
• Language Skills: Fluent in English; bilingual (English and Spanish) is a plus.

Requirements:

• Schedule: Part-time, 20 – 30 hours per week with flexibility based on workload and company/project schedules.
• Transportation: Reliable vehicle, valid driver's license, clean driving record, and automobile insurance required.
• Work Environment: All work performed at the main office during weekdays and company business hours (8:00 a.m. to 4:00 p.m.) Position occasionally visits jobsites or vendors.
• Office Environment: Applicants should be comfortable working in a small office setting, often independently.
• Locale: Must live a reasonable distance from the office .

Position Responsibilities:

• Administrative Support for Project Managers:
• Support estimating, budgeting, and contract management using Excel and Sage 100 Contractor.
• Place project orders, tracking deliveries and supporting field needs.
• Manage and track finish materials selection process.
• Assist PMs in the development of Bid lists, Bid scopes and management of the Bid and Proposal process.
• Subcontractor Management: Coordinate subcontractors, manage procurement, and oversee project documentation and compliance within Sage
• Project Coordination and Administration: Support planning, estimating, organizing, scheduling, budgeting, and execution of projects.
• Contract and Documentation Management: Prepare and oversee client contracts, subcontracts, change orders, and project documentation ensuring accuracy and compliance.
• Procurement and Logistics: Manage material procurement, ensuring timely delivery and cost efficiency.
• Permit Coordination: Coordinate inspections, permits, and regulatory compliance processes
• Information Management: Maintain comprehensive project records and ensure digital and physical documentation from job inception to archival.
• Operational Support: Providing operational assistance to PMs and Superintendent with management of project punch list, closeout checklists and documents.

Professional Expectations:

• Professionalism: Maintain professional attire, appearance, demeanor, and communication
• Confidentiality: Uphold confidentiality in all aspects of work.

Compensation and Benefits:

• Competitive compensation starting at $30/hour plus benefits
• Year-end discretionary bonus.
• Medical, dental, and 401K with company match.
• Paid vacation time and holidays.
• Additional benefits including company phone, continuing education reimbursements

Qualified candidates are invited to submit their resume along with desired salary requirements. Please do not call or come to the office. A brief introduction/cover letter is welcomed.

Thank you for considering this opportunity. We look forward to reviewing your application.

Job Type: Part-time

Pay: From $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement

Experience:

• Project management: 5 years (Preferred)

Ability to Commute:

• Santa Rosa, CA Required)

Work Location: In person