Jobs
>
Claremont

    Facilities Operations Manager - Claremont, United States - The Claremont Colleges Services

    The Claremont Colleges Services
    The Claremont Colleges Services Claremont, United States

    3 weeks ago

    Default job background
    Description
    Facilities Operations Manager


    The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges.

    TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California.


    ABOUT THE POSITION
    :

    Purpose of Position:


    This role assists the Director of Central Facilities ('Director') and manages administrative personnel, services, assets, and finances to ensure smooth, effective, and high-quality operations.

    Divisional and organizational knowledge of policies, and procedures is required to make effective and sound decisions and recommendations, serve as a representative or liaison, and serve in the absence of the Director.

    This position requires working knowledge of facilities operations, preferably in higher education, maturity, supervisory experience, strong organizational skills, and an ability to manage unexpected events and changes in priorities with composure.


    ESSENTIAL FUNCTIONS
    Operations and Leadership:

    Assist in decision-making, assessment, development, and recommendations for Central Facilities Services (CFS) policies, procedures, services, and goals.


    Develop and revise procedures pertaining to the provision of services (e.g., priorities, scheduling, nature and extent of services provided, and charges to recipients of services).

    Develop long- and short-term planning, asset control, and resource utilization for CFS.

    Conduct ongoing evaluation of the effectiveness of services provided and customer satisfaction and recommend changes.

    Assess administrative support staffing needs and capabilities, and implement changes as needed.

    Work with administrative team to assess work assignments, maintenance schedules and practices, and implement changes as needed.


    Responsible for the efficient management of the Work Control System (Azzier) and ensure that information and data is being entered timely and accurately.

    Monitor recurring operating and annual capital budget allocations to manage expenditures in a fiscally responsible manner.

    Assist the Director with multi-year operating budget planning and strategic planning process, including the development and implementation of short and long-term goals and objectives.

    Oversee the management of the centralized contracted services, such as elevator service and hazard material disposal.

    Supervise the personnel necessary to support the functions described in this position description.


    Ensure effective relationships with vendors of goods and services with whom procurement arrangements are in place, review contracts and agreements as necessary.

    As requested, analyze problem areas, and review functional areas in order.

    Serve as CFS representative on committees as assigned, specifically the Safety Committee.


    Assist in managing the department's financial system to include preparing and monitoring annual operating and utility budgets, developing pricing for services (billing rates), billing for work, collecting revenues, and paying expenses.

    Serve in the absence of the Director of Central Facilities Services.

    Act as liaison between CFS and TCCS, ensuring quality services and timely responses to work requests.

    CFS Supply (General Stores):


    Oversee staff responsible for the operation of the CFS supply, including inventory of all maintenance stock, purchasing of materials and equipment, sourcing of specialty or costly items, receiving, stocking, and security.

    Review annual inventory of all CFS tagged equipment and supplies, and reports prepared for Financial Services.

    Administration:


    Facilitate and oversee the production of reports on division activities, including information such as work accomplished, work outstanding, man hour and material expenditures, stock levels and purchases, and program costs.


    Review monthly billing reports prepared by administrative staff for distribution to the consortium Colleges and TCCS Financial Services and reconcile work order revenues with revenue in the Workday Financial System.

    Oversee Azzier Work Order System auditing/quality control reviews.

    Review reports of personnel transactions, such as time off and leaves.

    Ensure division equipment needs and requests are completed in a timely manner

    Work with Environmental Health and Safety to ensure training requirements are completed.

    Perform other related duties as assigned.

    Supervisory Responsibility
    Number of Direct Reports:
    5

    Title(s) of Direct Report(s):

    Facilities Service Administrator, Facilities Service Coordinator, Data Entry Clerk, Supply Warehouse Specialist, Custodial Supervisor.

    Recruit, select, train, evaluate, and develop staff.

    Clearly communicate job requirements and expectations.

    Coordinate training and resources to support the performance of work duties.


    Provide ongoing coaching that is balanced, helpful, timely, and contributes to a work environment of open communication, ownership of duties, and trust.

    Address performance issues early, create appropriate documentation, and ensure follow through. Collaborate with Human Resources as needed.

    Complete annual written performance reviews


    QUALIFICATIONS


    The following qualifications are required to perform the essential functions of this position, or the individual must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

    Education and Experience

    :


    Equivalent to graduation from a four-year college or university in a related field AND four years of progressively responsible experience managing facilities maintenance and operations, including experience supervising skilled trades and developing policies and procedures.

    Experience managing preventive maintenance programs, complex budgets, and financial resources.

    Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis.

    A graduate degree in a related field may be substituted for two years of the required experience.

    Knowledge, Skills and Abilities

    :

    Working knowledge of the functions of multiple building trades.

    Familiarity with generally accepted accounting principles, auditing principles, risk management, and procurement standards.

    Performance management and effective methods to coach and develop direct reports.

    Use computerized databases and work order systems.

    Retrieve data, run, and analyze reports.

    Proficiency with Microsoft Word, Outlook, and Excel.

    Maintain accurate files and records, some of which may be confidential.

    Be able to be contacted by telephone during non-working hours.

    Be available for overtime work and to be on-call.

    Fluent written and oral English skills.

    Effective and professional communication skills with a diverse population of employees, TCCS leadership, vendors, and contracted personnel.

    Compose written documents and reports using proper business writing, metrics, tables, and diagrams as needed. Ability to prepare presentations as needed.

    Maintain multiple accounts, monitor purchase agreements, contracts, and other basic accounting for the division.

    Preferred Qualifications:

    Azzier work order system experience.

    Work experience in facilities operations for an institution of higher education.

    Certified Educational Facilities Professional (CEFP) certification.

    Work Schedule:

    The regular hours for this full-time position are 8 a.m. to 5 p.m., Monday through Friday. Must be accessible by telephone 24/7 during non-working hours and may occasionally be required to respond by going onsite. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit.


    COMPENSATION
    Pay

    :

    The monthly salary for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, between $7, $8,750.00 per month (depending on experience).

    Benefits

    :

    This position is eligible for our employment benefits package including:

    medical, dental, vision,

    10% retirement contributions after one year (no matching required),

    group life insurance,

    generous time off,

    professional development funds,

    discounts for mobile plans, software, and entertainment,

    access to fitness facilities,

    and more

    Disclaimer:


    This job description has been designed to indicate the general nature and level of work performed by employees within this classification.

    It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

    When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.

    TCCS reserves the right to modify job duties or assign additional duties as needed.

    To view additional information and to apply, visit

    Equal Opportunity Employer:

    TCCS is an equal opportunity employer.

    TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job.

    TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation.

    TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics.

    All such discrimination is unlawful.

    Copyright 2022 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

    jeid-de8c6748bfee4f4aa4212bd73478f243

    #J-18808-Ljbffr
  • El Super

    Operations Manager

    1 week ago

    El Super Los Angeles, United States

    The Operations Manager ensures the flow of product in and out of the warehouse supports the business and operational needs in accordance with the companys standard operating procedures. The Operations Manager will assist the Assistant Store Director in the proper operation of all ...

  • MTM

    Operations Manager

    1 week ago

    MTM La Verne, United States

    What Will Your Job Look Like? · The Manager, Operations will play a key role in the management, training, and development of staff and implementation of short and long-term strategic processes. The Manager, Operations will oversee all aspects of the operations staff, primarily t ...

  • Michaels

    Operations Manager

    3 weeks ago

    Michaels La Habra, United States Temps plein

    Store - LA-LA HABRA, CAQue ferez-vous? · Offrir une expérience de magasinage centrée sur la clientèle en gérant et en · obtenant une exploitation de l'aire des caisses efficace et en respectant les attentes. · Diriger les processus omnicanaux. Maintenir les normes de rangement ...

  • ABM Industries

    Operations Manager

    1 week ago

    ABM Industries Ontario, United States

    Job Description · ABM Electrical Power Solutions is seeking currently seeking an ideal candidate for our Operations Manager position based out of Ontario, CA branch. Pay: $100,000 - $145,000 The pay listed is the salary range for this position. A specific offer will vary based o ...

  • CentiMark

    Operations Manager

    1 week ago

    CentiMark Ontario, United States

    Come join the largest Commercial flooring family with over 40% growth since 2020 QuestMark is hiring an industry-experienced Operations Manager to supervise, coordinate and ensure the timely installation and completion of flooring projects. This position will also be responsible ...

  • QAI Laboratories

    Operations Manager

    1 day ago

    QAI Laboratories Rancho Cucamonga, United States

    QAI Job Number: QAI-OPSMGR · JOB TITLE: Operations Manager · LOCATION: Rancho Cucamonga (CA, USA) · CATEGORY: MANAGEMENT · CLOSING DATE: OPEN UNTIL FILLED · SALARY RANGE: $110,000 - $130,000 per year · BACKGROUND: · Founded in 1995 by a group of experienced certification ...

  • Horizon Dynamics

    Operations Manager

    3 weeks ago

    Horizon Dynamics New Richland, United States

    The transportation industry is the backbone of modern society. Can you imagine using your expertise to create sustainable transportation solutions for the future? If you want to make a global impact by working with cutting-edge technology and the best teams, then you could be a p ...

  • Phoenix Industries

    Operations Manager

    3 weeks ago

    Phoenix Industries Pasadena, United States

    Water is life. That's why we, with a sense of environmental awareness and technical expertise, ensure that the people of Leipzig are always supplied with the elixir of life. This requires modern facilities, smart minds, and fresh ideas. Our team consists of around 650 employees w ...

  • Marriott International

    Rooms Operations Manager

    3 weeks ago

    Marriott International Ontario, United States

    Job Description · JOB SUMMARY · Assists in managing the execution of all operations in the rooms area departments (e.g.,Front Office, Engineering/Maintenance, Housekeeping) and managing staff. Strives to continually improve guest and employee satisfaction and maximize the financi ...

  • A.P. Mller - Maersk A/S

    Manager, Operations

    2 weeks ago

    A.P. Mller - Maersk A/S Chino, United States

    Has accountability for shipping, receiving, storage, yard, or quality · functions of assigned shift and assures timely and accurate processing · of all cargo or equipment as well as planning staffing requirements · based on weekly production schedules. · Oversees and directs ...

  • Dechra Pharmaceuticals

    QA Operations Sr. Manager

    1 week ago

    Dechra Pharmaceuticals Pomona, United States

    Job Introduction Thanks for checking out our vacancy, we're delighted you want to learn more about Dechra. Dechra isa growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality p ...

  • UnitedHealth Group

    IPA Operations Manager

    1 week ago

    UnitedHealth Group Ontario, United States

    For those who want to invent the future of health care, here's your opportunity. We're going beyond basic care to health programs integrated across the entire continuum of care. Join us to start Caring. Connecting. Growing together. · The IPA Operations Manager will serve as the ...

  • SPARC Group LLC

    Assistant Manager, Supply Chain Operations

    2 weeks ago

    SPARC Group LLC Ontario, United States

    SPARC Group LLC is an operating partner to global brands, providing retail and ecommerce management, sourcing, design and other operational and administrative support. The West Coast Distribution Operation currently serves Aeropostale, Nautica and Lucky Brand in the United States ...

  • Cut N Dry Restoration

    Operations Manager

    2 weeks ago

    Cut N Dry Restoration Rancho Cucamonga, United States

    Cut N Dry Restoration in Rancho Cucamonga, CA is calling all natural-born leaders and customer service rock stars to apply to join our amazing customer care team as a full-time Operations Manager · WHY YOU SHOULD JOIN OUR TEAM · We are an established local company that values a ...

  • QAI Laboratories Inc

    operations manager

    2 weeks ago

    QAI Laboratories Inc Rancho Cucamonga, United States

    QAI Job Number: QAI-OPSMGR · Have you got what it takes to succeed The following information should be read carefully by all candidates. · JOB TITLE: Operations Manager · LOCATION: Rancho Cucamonga (CA, USA) · CATEGORY: MANAGEMENT · CLOSING DATE: OPEN UNTIL FILLED · SALARY ...

  • Qai Laboratories Inc

    operations manager

    1 week ago

    Qai Laboratories Inc Rancho Cucamonga, United States

    QAI Job Number: QAI-OPSMGR · JOB TITLE: Operations Manager · LOCATION: Rancho Cucamonga (CA, USA) · CATEGORY: MANAGEMENT · CLOSING DATE: OPEN UNTIL FILLED · SALARY RANGE : $110,000 - $130,000 per year · BACKGROUND: · Founded in 1995 by a group of experienced certification ...

  • Inland Empire Utilities Agency

    Deputy Manager of Operations

    2 weeks ago

    Inland Empire Utilities Agency Chino, United States

    THE POSITION: · THE OPPORTUNITY: · Are you a highly organized and reliable water treatment expert with a passion for serving the community? Do you want to lead a team of knowledgeable and collaborative professionals in the operation of a state-of-the-art water treatment facilit ...

  • Inland Empire Utilities Agency

    Deputy Manager of Operations

    1 week ago

    Inland Empire Utilities Agency Chino, United States

    THE POSITION: THE OPPORTUNITY:Are you a highly organized and reliable water treatment expert with a passion for serving the community? Do you want to lead a team of knowledgeable and collaborative professionals in the operation of a state-of-the-ar Operations, Manager, Deputy, Op ...

  • Inland Empire Utilities Agency

    Deputy Manager of Operations

    2 weeks ago

    Inland Empire Utilities Agency Chino, United States

    Salary : $143, $174,975.06 Annually · Location : Chino Basin Desalter Authority, CA · Job Type: Full-Time Regular · Job Number: · DivisionDepartment: Operations and Maintenance Department · Opening Date: 03/25/2024 · Closing Date: Continuous · THE POSITION: · THE OPPORTUNI ...

  • ABM Industries

    Operations Manager

    2 weeks ago

    ABM Industries Ontario, United States

    **Overview** · ABM Electrical Power Solutions is seeking currently seeking an ideal candidate for our Operations Manager position based out of Ontario, CA branch. Pay: $100,000 - $145,000 The pay listed is the salary range for this position. A specific offer will vary based on a ...