Project Manager - Baltimore, United States - University of Maryland Faculty Physicians

Description

The project manager is responsible for overall direction, coordination, control and completion of multiple and specific projects from original concept through implementation, while ensuring consistency with departmental strategy, commitments and goals.

Assesses day to day operational aspects of the departmental administrative staff and coordinates with senior management to create project work plans to improve efficiency and effectiveness of operations.

Works with internal and external parties to organize various components needed to initiate, run and conclude major projects.

EDUCATION AND OR/EXPERIENCE

• Bachelor's degree (B. A./B.S.) from four-year college or University.
• Three years related experience and/or training; or equivalent combination of education and

experience

• Accurate typing and data entry skills.
• Excellent organization skills.
• Working knowledge of software used by department.

ESSENTIAL FUNCTIONS
Examines established departmental procedures and timelines and gathers information to determine. where improvement can be made within the departmental operations.
Develops proposals to fulfill specific goals and objectives.
Identifies risks and uncertainties and creates contingency plans.
Consults with senior management to initiate project and plans budget.
Develops effective project plans and defines project scope and objectives. Develops project schedule, establishes appropriate deadlines for all states of projects.
Assembles and supervises an effective team to meet organizational goals. Acquires resources and third party contractors, as necessary.
Manages project on day to day basis by monitoring the status of tasks. Troubleshoots and manages unexpected changes to the project and oversees quality control. Communicates changes and progress while ensuring efficient utilization of resources. Completes projects on time and within budget. Identifies key positive and negative factors that contributed to or complicated completion of project.
Maintains project schedules. Prepares materials for meetings and expense summaries. Meets deadlines in a timely manner and maintains accurate and complete records.
Works within approved budget, and develops and implements cost saving measures. Obtains appropriate approvals before spending departmental resources.
Manages multiple projects with conflicting priorities. Responds to changing demands and priorities and allocates and utilizes time efficiently.
Displays technical skills to perform job satisfactorily. Adapts readily to new technologies. Troubleshoots technical problems independently. Makes use of technology to improve productivity and keeps technical skills current.

Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to insure compliance with all FPI rules and regulations.

Note:

The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job.

Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs.


SERVICE EXCELLENCE BEHAVIORS

Models and integrates FPI's service excellence values and behaviors in all operational functions to achieve and maintain a high quality culture of service excellence in all areas for which he/she is accountable.

Demonstrates ability to lead others to insure that all service excellence goals and objectives are met at all levels within the department.

MANAGEMENT COMPENTENCIES
Professional Knowledge/Expertise

Achieves a comprehensive level of technical and professional skill or knowledge in position- elated areas Understands the essentials of FPI's competitive position and strategy.

Maintains knowledge of and applies applicable policies, procedures to specific functional areas.
Understands applicable governmental rules and regulations and their impact on work.
Understands budgetary constraints and manages costs associated with the unit; practices responsible stewardship of FPI funds.
Stays abreast of current developments and trends in all relevant areas of one's field; is a member.
Decision Making

Identifies and understands issues, problems, and opportunities .
Compares data from different sources to draw conclusions.
Uses effective approaches and facilitates others in choosing a course of action or developing appropriate solutions.
Takes appropriate action that is consistent with available facts, constraints, and probable consequences.
Interpersonal Skills

Develops and uses collaborative relationships with internal and external partners and customers to facilitate the accomplishment of work goals.
Keeps people within and outside the department updated and informed in a timely manner.
Values others knowledge and expertise; Invites the input and feedback of others, and fully considers others explanations/points of view.
Interacts effectively with others; builds solid relationships and cooperates with others to pursue mutual goals .
Change Management

Embraces change and acts as a change agent within the department to facilitate the effective implementation of change initiatives and fosters innovative approaches to improvements in the workplace.

Supports the change; takes a positive attitude towards change.

Communicates clearly the reasons behind the change along with the advantages of the change and the impact to the big picture.

Acknowledges employees' fears and anxieties regarding change and helps employees through them.
Uses data to explain and support the needed changes.
Financial

Monitors and tracks budget.
Provides accurate financial data and projects for inclusion in annual budget process; Justifies expenditures as required.
Provides active stewardship of all resources by insuring responsible use of people, equipment and Property;Manages risk.
Performance Management

Monitors employees compliance with employee health requirements, workers compensation, HR processes and other mandatory training and requirements to include holding employee accountable using progressive discipline as appropriate.

Focuses and guides others in accomplishing performance objectives which are in line with the department or organization's vision.

Explains clearly to others their roles and responsibilities and explains the relationship of individual performance goals to the overall business.

Understands what motivates different people and adapts approach accordingly.
Fosters staff confidence in their own skills and abilities.
Acknowledges and celebrates employees' accomplishments.
Inspires others to action versus commanding; involves staff in goal setting.
Identifies the talents and developmental needs of others.
Leverages employees' strengths and fosters the development of their weaknesses.
Ensures staff is properly trained.

Addresses performance problems quickly; gives specific feedback on what others are doing well and where they need to improve; terminates employees whose performance is consistently less than what is required.

Holds people accountable for their behavior and performance; follows up on action steps and commitments from performance discussions.
Conducts timely and effective performance appraisals.
Empowers others; gives additional authority and responsibility to others.
Builds skills in others by giving them challenging assignments and development opportunities.
Planning and Organizing

Establishes courses of action to ensure that work is completed efficiently
Understands the timeframe available and creates a plan to work within and meet the established timeline.

Understands the relationship and dependencies between parts of a project; takes schedules and priorities of others into account when planning projects.

Seeks input from others when developing a plan.
Translates broad goals into action plans; establishes both short and long-term goals to meet departmental objectives.

Keeps track of numerous projects and tasks at the same time; utilizes planning tools; has a system for planning and organizing own tasks and those of others.

Follows up to ensure the plan is being followed and the project is on track; establishes priorities.

Does not place the same importance on every task and spends time on high value tasks which drive the department's goals.

Initiating Action

Takes timely action when appropriate to accomplish objectives; takes appropriate action to achieve goals; anticipates issues and takes action to address them.

Foresees problems and proactively works to disarm them.
Anticipates future work and identifies implications.
Seeks new and creative ways of doing things; fosters continuous improvement.
Abandons past practices when new practices better meet the needs of the organization.
Is determined to achieve objectives; is resourceful in overcoming obstacles; shows persistence.

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