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Administrative Clerk II-Municipal Services - Oak Park, United States - City of Oak Park
Description
Job Description
Job DescriptionJOB TITLE: Administrative Clerk II
DEPARTMENT/DIVISION: Municipal Services
SUMMARY OF FUNCTION
Provide clerical support to the building, mechanical, plumbing and electrical inspectors, and the
Municipal Services Department. Issue permits, verify insurance, licensing, and registration of
contractors. Perform data entry. Utilize computer and manual files to locate permit, registration,
code enforcement and various other City records. Prepare documents using Word and Excel
programs. Regularly schedule and coordinate inspections for all City inspectors. Maintain
Municipal Services department files. Provide over the counter assistance to residents, business
owners, and contractors in obtaining information regarding departmental City services.
REPORTS TO: Department Deputy Director but may receive direction from a department
Coordinator.
ESSENTIAL TASKS
Operate a personal computer for functions such as, but not limited to, inspection scheduling
and follow-up, word processing, data entry and retrieval.
Handle daily routine financial transactions like receiving and recording fees or other funds
collected through the mail or over the counter.
Efficiently organize and maintain filing systems, both manual and computerized.
Confidently and efficiently resolve customer conflicts and complaints.
Open and route incoming mail and prepare outgoing mail.
Order supplies and materials.
Operation of copy machine, fax machine and multi-line telephone.
Perform other clerical duties as assigned.
KNOWLEDGE SKILLS AND ABILITES
Ability to lift and carry a minimum of 15-pound loads.
Ability to type 40 words per minute with an accuracy rate of 95%.
Ability to assemble data and to prepare and maintain correspondence, records, and
reports.
Ability to make arithmetic calculations quickly and accurately.
Ability to communicate with and work effectively with the public and other employees.
Knowledge in Microsoft Word and Excel and the ability to navigate through internet
resources.
Knowledge in BS&A software preferred.
SPECIAL WORKING CONDITIONS
Ability to kneel, stoop, sit, or stand for long periods of time.
Ability to communicate over a telephone.
Ability to maintain a calm and reasoned demeanor and response in the presence of members
of the public who for any reason behave in an angry, hostile, or anxious manner.
Able to concentrate on the work at hand in an office environment in the presence of
potentially distracting noises from sources such as, conversations and telephones.
EDUCATION AND EXPERIENCE
Degree from an accredited high school, or GED.
Previous work experience in a building department or related field preferred.
NOTE - This job description is intended to indicate the general nature of responsibilities
typically assigned to the job. The description is not necessarily exhaustive or intended to limit
the supervisor's right to modify assignments as necessary.
SALARY RANGE - This is a full-time position in a unionized environment with an hourly rate
of $ $ per hour.
GENERAL REQUIREMENTS/DISCLAIMERS:
The above statements are intended to describe the general nature and level of work being
performed by people assigned to this classification. They are not intended to be construed as an
exhaustive list of all responsibilities and duties of an employee so classified.
Employees must be physically able to perform the essential functions of the position, with or
without reasonable accommodation. The City of Oak Park does not discriminate in its employment or any other programs or activities on the basis of race, religion, color, creed, national origin, ancestry, ethnicity, gender, economic
status, age, marital status, sexual orientation or disability. We provide reasonable
accommodation for qualified individuals with a disability, if requested.
