Assistant Finance Director - Indio, United States - City of Indio, CA

Description

Salary : $119, $177,245.33 Annually

Location : Indio, CA

Job Type: Full-time

Job Number:

Department: FINANCE ADMINISTRATION

Opening Date: 03/29/2024

Closing Date: 4/29/2024 11:59 PM Pacific

Description

***DISCLAIMER: The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment programs and facilities. Women, minorities, and disabled individuals are encouraged to apply. The finalist candidate must pass a pre-employment physical and drug screen.***

DEFINITION:

Under administrative direction from the Director of Finance, performs highly responsible managerial and administrative work in the management of the Finance Department; plans, organizes, develops, implements and manages citywide accounting and financial services; supervises subordinate employees; directs and participates in the development and administration of the citywide budget; recommends and assists in the implementation of citywide financial goals, objectives, policies and procedures; continuously reviews, monitors, evaluates, develops and modifies accounting and financial control methods to improve existing procedures; prepares financial statements and reports; develops, supervises and participates in internal audits; and performs related work as required.

DISTINGUISHING CHARACTERISTICS:

The Assistant Director of Finance is an assistant department director classification that oversees, directs, and manages the day-to-day operations of the Finance Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This position is required to exercise advanced analytical skills, work with financial assumptions, statistics and variables in solving financial problems. This class provides assistance to the Director of Finance in a variety of administrative, coordinative, analytical, and liaison capacities and serves as the department director during the absence of the Director of Finance. The Assistant Director of Finance is distinguished by the level of responsibility assumed and the complexity of duties assigned, and the specialized knowledge of financial management principles and accounting practices. This position is accountable for working with the Director of Finance to accomplish department planning and operational goals and objectives, and to further the City's goals and objectives within general policy guidelines.

SUPERVISON RECEIVED/EXERCISED:
Receives administrative direction from the Director of Finance. Exercises general and direct supervision over management, supervisory, professional, technical, and administrative support staff.
Duties

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills, and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.

• Plans, organizes, develops, implements and manages citywide accounting and financial services including budget development/administration, fiscal reporting/analysis, audit support, expenditure control, general ledger administration, accounts payable/receivable, banking and investment administration, fiscal closing procedures, purchasing, payroll, licensing, fixed asset administration, and/or capital project administration.
• Oversees the day-to-day management responsibility of the services and activities of the Finance Department including revenue and tax collections, accounts receivable, accounts payable, payroll, business license, audit and budget, and other financial management services.
• Supervises subordinate employees, which may include supervisory, professional, technical and/or support staff; assigns, directs, monitors and evaluates subordinates' work; provides for staff training; corrects inadequate performance; participates in staff recruitment and selection.
• Directs and participates in the development and administration of the citywide budget; prepares budget reports, analyses, and cost estimates; monitors and controls expenditures; reconciles bank statements, fiscal agent activities, financial investments and other financial records; prepares monthly and year-end general ledger closing processes.
• Recommends and assists in the implementation of citywide financial goals, objectives, policies and procedures in accordance with departmental and City Council directives as well as applicable laws, regulations, requirements and standards; establishes schedules and methods for finance and accounting processes and services; coordinates finance and accounting-related activities with other City departments and divisions.
• Plan, direct, and manage the Finance Department's work plan and staff; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve highly sensitive and/or complex problems.
• Continuously reviews, monitors, evaluates, develops and modifies accounting and financial control methods to improve existing procedures; recommends improvements and modifications while ensuring the effectiveness and efficiency of finance services and delivery methods.
• Assist with City debt oversight; review assessment district administration, debt service payments and reporting requirements; review investment opportunities and obligations; monitor internal control functions of the City.
• Prepares financial statements and reports; ensure, monitor, and implement financial compliance with all Federal and State laws, rules, regulations, and other compliance programs.
• Develops, supervises and participates in internal audits; coordinates the preparation of external audit materials and reports; serves as the primary liaison between City staff and auditors to ensure that audits are performed successfully.
• Provides complex and responsible financial and administrative assistance to the Director of Finance; prepares and reviews staff reports; edits content and determines fiscal impact.
• Researches and stays current on legislation and other issues that impact City financial operations.
• Participates as a business process expert/coordinator for finance-related technology development projects, including maintenance and development of the citywide enterprise resource planning (ERP) system; may serve as process owner for specific system modules and/or applications, e.g., finance, accounting, licensing and/or inventory control; monitors, tracks and helps resolve user or system issues.
• Makes presentations to City officials and managers as assigned; may represent the City at conferences, meetings or other functions; coordinates with and supports the efforts of the City Treasurer with regard to overlapping areas of assignment.
• May develop, coordinate and/or participate in special finance-related projects.
• Performs related work as required.

Qualifications

MINIMUM QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education:
Any combination of training and experience that provides the above listed knowledge, skills and abilities may be qualifying. A typical way of qualifying would be:
Possession of a bachelor's degree from an accredited college or university with major coursework in accounting, finance, public administration, business administration, or a closely related field; and five (5) years of progressively responsible experience in the management and/or administration of comprehensive finance and/or accounting operations, preferably in a municipal government organization. Experience must have included at least three years in a supervisory capacity.

License/Certificate:

• Must possess a valid California driver's license.
• Certification as a Public Accountant (CPA) is desirable.
• Certification as a Government Financial Manager (CGFM) and/or Certified Public Finance Officer (CPFO) is desirable.

Additional Information

KNOWLEDGE/SKILLS/ABILITIES: (The following are a representative sample of the KSA's necessary to perform essential duties of the position.)

KNOWLEDGE:
Advanced principles and practices of municipal financial planning, budgeting, accounting, expenditure control, financial reporting, purchasing, payroll, and revenue administration. Generally Accepted Accounting Principles (GAAP) for public sector accounting. Laws, regulations, requirements and standards related to public finance, auditing, and fiscal operations. Methods of researching and analyzing complex financial and accounting issues. Methods of preparing complex financial statements, records and reports. Principles and practices of public administration and management, including organization, budgeting, personnel administration, goal setting, and program development/implementation. Principles and practices of employee supervision, including selection, training, work evaluation and discipline. Principles and practices of grant administration. Basic principles and practices of administrative project management, including design, development, proposal writing, planning, monitoring, evaluating performance and outcomes, quality control, fiscal management, and administration. Modern office procedures, practices and equipment, including the use of personal computers and standard business software. Information processing systems and applications common to municipal financial operations, including enterprise-wide management information systems.

ABILITIES:
Effectively plan, organize, direct and manage comprehensive municipal financial and accounting systems, programs, projects and activities. Develop and recommend sound financial policies in accordance with applicable laws, regulations, requirements and standards. Select, motivate, train and evaluate subordinate staff while providing leadership, coaching and direction. Develop, implement and interpret goals, objectives, policies, procedures, protocols, work standards and internal controls. Analyze complex problems, evaluate alternatives, propose solutions, project outcomes, and implement recommendations in support of goals. Exercise tact, discretion, initiative, and sound independent judgment within general policy guidelines and legal constraints. Organize work, set priorities, meet critical deadlines, and follow up on assignments. Prepare clear and concise reports, correspondence and other written material. Make presentations to groups and individuals. Establish and maintain effective working relationships with City officials, management, employees, and others contacted in the course of work. Communicate clearly and effectively, both orally and in writing.

MEDICAL/DENTAL/VISION INSURANCE: A flex benefit is provided monthly. There are several medical insurance programs, two dental plans and one vision plan from which to choose.

RETIREMENT: City participates in the 2% @ 62 for new PERS miscellaneous members and 2.7 @ 57 for New PERS sworn program. The City also participates in social security. Please contact Human Resources if you are an existing PERS member.

DEFERRED COMPENSATION: Voluntary employee contribution, a choice of two 457 plans.

VACATION LEAVE: Based on length of employment with the City. 0<4 years = 3.08 hours, 4<7 years = 4.62 hours, 7<10 years = 5.54 hours, 10 years = 6.15 hours, 11 years = 6.46 hours, 12 years = 6.77 hours, 13 years = 7.08 hours, 14 years = 7.39 hours and 15 more years = 7.69 hours.

Maximum vacation accumulation shall be three (3) times that employee's annual accrual coinciding with his/her current rate of earning. Upon reaching this ceiling, no more vacation shall accumulate until vacation is taken.

HOLIDAYS: City observes thirteen (13) holidays each year.

LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 60 day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances providing 100% of pay.

LIFE INSURANCE: $50,000 term life. Premiums paid by the City. Additional Supplemental Life plan is available for purchase.

MILEAGE: Employees who are required to use their personal vehicles for City business shall be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.

EDUCATION REIMBURSEMENT: May be reimbursed for actual cost, subject to availability of funds.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, or Resolution. Please contact the recruiter listed on the job posting directly for more information.

01

Do you possess a bachelor's degree from an accredited college or university with major coursework in accounting, finance, public administration, business administration, or a closely related field?

• Yes
• No

02

Do you possess five (5) years of progressively responsible experience in the management and/or administration of comprehensive finance and/or accounting operations?

• Yes
• No

03

Do you possess at least three (3) years in a supervisory capacity?

• Yes
• No

04

List the name of the employer, your job title, and the dates of employment where you gained the required experience. You must provide the requested information. Responses including "see resume" or "see application" will result in rejection of your application.

Required Question