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    Administrative Assistant- Spanish Speaking - New Brunswick, United States - EOTM - Partners Professional

    EOTM - Partners Professional
    EOTM - Partners Professional New Brunswick, United States

    4 weeks ago

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    Description

    Job Description

    Job Description

    Job Duties/Responsibilities

    We are seeking a dynamic and bilingual (English/Spanish) Section 8 Secretary to provide comprehensive administrative support to our Housing Choice Voucher Program. The Bilingual Section 8 Secretary will play a key role in facilitating communication and providing assistance to program participants and stakeholders who speak both English and Spanish.

    1. Administrative Support: Provide administrative support to the Section 8 department, including answering phones, responding to emails, and managing correspondence in both English and Spanish.
    2. Document Translation: Translate program documents, forms, letters, and other written materials from English to Spanish, and vice versa, ensuring accuracy and clarity.
    3. Participant Assistance: Assist Spanish-speaking Section 8 participants in completing applications, understanding program requirements, and resolving inquiries or concerns.
    4. Interpreting Services: Provide interpretation services during meetings, appointments, and interactions between English-speaking staff and Spanish-speaking participants or stakeholders.
    5. Data Entry: Accurately input participant information, rental data, and program transactions into databases or management systems in both English and Spanish.
    6. Reporting: Assist in preparing reports, summaries, and statistical data related to program activities and outcomes, including translating documents as needed.
    7. Correspondence: Draft and edit letters, memos, and other written communications in both English and Spanish on behalf of the Section 8 department.
    8. Appointment Scheduling: Coordinate and schedule appointments, meetings, and inspections for Spanish-speaking Section 8 participants and landlords.
    9. Filing and Organization: Maintain organized filing systems for program documents, ensuring easy retrieval and accessibility for both English and Spanish materials.

    1 0. Compliance Monitoring: Assist in monitoring program compliance with regulations, including tracking deadlines for recertifications and inspections for Spanish-speaking participants.

    Job Requirements

    • High School Diploma or equivalent. Additional education or training in office administration or a related field is preferred.
    • Fluency in both English and Spanish, with the ability to communicate effectively in both written and spoken forms. Real Estate Experience.
    Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and "Smart Hire" modalities.

    Company Description

    Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and "Smart Hire" modalities.
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