Office Manager - Miami, United States - Nicklaus Children's Health System

Description

Job Summary

Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.

Job Specific Duties

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.
• Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
• Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
• Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.
• Maintains and updates department policies and procedures with Leader's approval.
• Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.
• Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.
• Provides supervision to the operation and ensures the department is properly staffed.
• Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies.