Events Manager - Walnut Creek - Marcus & Millichap

Description

Events Manager

The Events Manager is responsible for planning, executing, and evaluating high-impact events that support the firm's brand, business development, and client engagement goals. This role manages a portfolio of internal and external eventsincluding client appreciation events, industry conferences and trade shows, sponsorship activations, and corporate and sales meetingsensuring flawless execution, strong return on investment, and alignment with the firm's commercial real estate strategy.

The Events Manager must provide outstanding customer service, be organized, a good communicator and achieve the intended goals and expectations both creatively and consistently within the necessary timeline including the promotion, marketing and communication of event information. The ideal candidate must be able to work within time limits to plan, resource, and manage multiple events at the same time. Excellent people skills are a must. The abilities to multitask and prioritize are essential, as this role involves overseeing logistics and hundreds of details including event sourcing, set-up, catering, audio-visual, hotel reservations, travel, registration, the invitee list, VIPs, equipment, promotional and marketing materials, etc.

The Events Manager must have strong written and verbal communication skills, attention to detail is critical and sharp project management skills, as well as a positive, professional demeanor and ability to work in a fast-paced environment under deadline pressure. The Events Manager must work effectively with internal and external clients and stakeholders including business sponsors, other departments, senior management and vendors. Understanding company standards, corporate policies and brand guidelines are required. This individual will be expected to become knowledgeable about the general commercial real estate industry including terminology.

This position works on-site in the Events department in Walnut Creek, CA and reports to the Senior Vice President, Events. We are looking for enthusiastic candidates with fresh ideas and organizational skills that do not leave anything about an event to chance.

Key Responsibilities:

• Plan and execute a wide range of events including, but not limited to industry conferences and trade shows, sponsorships, client and networking events, internal meetings, sales and recognitions events
• Understand event goals, budget and success metrics
• Create project plans and manage timelines and deadlines to ensure successful execution of events
• Coordinate event marketing and promotion including invitations, email campaigns and registration
• Collaborate with business sponsors, Marketing and other departments as needed to ensure alignment and preparedness
• Oversee logistics including venue selection, vendor management, catering, audiovisual needs, signage, registration, and on-site coordination
• Ensure consistent branding, messaging, and professional presentation across events
• Serve as the primary point of contact for internal stakeholders, vendors, venues, and external partners
• Negotiate contracts and manage vendor relationships to maximize value and control costs
• Manage event budgets, track expenses, and ensure events are delivered within approved financial parameters.
• Measure event performance using attendance, engagement, feedback, and business development outcomes.
• Provide post-event recaps and recommendations for future improvements.
• Lead kick-off, progress and debrief meetings as needed documenting the event or project
• Analyze the event's success and track year-over-year data and metrics
• Maintain clear and organized documentation of project plans, notes, timelines, budgets and tasks to ensure smooth execution of events.
• Work with a variety of event planning tools and platforms including but not limited to Cvent, Jifflenow, Social Tables, ON24, Trello and Asana
• Special projects as needed including awards and recognition.
• Some evening and weekend work required
• Estimated travel including some weekends is 20-25%

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business or related field.
• 3 to 6+ years of experience managing corporate events or in hospitality conference management
• Certified Meeting Professional (CMP) preferred
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and Adobe PDF editing
• Proficiency with Cvent event management tools, Jifflenow and Social Tables experience preferred.
• Experience with Adobe Creative Cloud applications (InDesign, Illustrator, Photoshop) is a plus
• Excellent written and verbal communication skills
• Strong organizational, project management and attention-to-detail skills
• Proven ability to manage multiple events and deadlines simultaneously
• Ability to maintain calm and composed under pressure or in challenging situations
• Problem-solving and adaptability in fast-paced environments
• Professional presence and client-facing confidence
• Strong negotiation skills
• Collaborative, service-oriented mindset with a positive can-do attitude
• A commitment to learning and maintaining familiarity with commercial real estate terminology and industry practices
• Commitment to staying current in industry standards and advancing event planning skills
• Must have a valid driver's license
• Must be able to lift up to 30 pounds
• Ability to travel to work events on-site as needed; some nights and weekends required

$90,000 - $100,000 a year