Executive Coordinator - Boston, United States - RxVantage

Description

Job Description

Job Description

At RxVantage we transform how medical practices engage with life sciences resources and expertise to improve patient care. Our platform intelligently connects healthcare providers with the precise life sciences experts that they need, when they need them. As a result, medical practices stay on the cutting edge of patient care without disrupting workflows.

Trusted by more than tens of thousands of healthcare practitioners and and all major life science companies, RxVantage has powered millions of educational exchanges between healthcare teams and life sciences companies.

Location:

Our "Work from Anywhere" philosophy is aimed at making sure that we recruit a diverse range of thought leadership to ensure that our technology is better able to serve local health care providers.

Our goal is to hire the country's top talent and allow them to create an environment within the U.S. where they can do their best work.

Position Overview:
The

Executive Coordinator

is responsible for the administrative coordination of the Executive Team.

The person selected for this role will step into a position that will quickly emerge as one of the most critical members of the organization - a singular team member responsible for driving the success of the majority of our c-suite.

Reporting to the Chief of Staff (who directly supports the CEO), this individual will support the CFO, CPO, CMO, CTO, & EVP of Life Sciences Strategy & Innovation.

This role supports bi-coastal leadership, some of whom travel on nights and weekends. Due to this, there will be times in which evening or weekend work is necessary.

The ideal candidate will be self-driven, HIGHLY ORGANIZED, and a proactive problem solver with excellent communication skills and an acute attention to detail.

This person has the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship.

Additionally, they will be a chameleon... great at working with a variety of personality types and communication styles.

What you'll be doing:

This role will provide high-level administrative support to the Executive team, primarily in the Life Sciences division, alleviating the Executive leader's responsibilities and calendars.

This individual will keep the executive's communications and schedules organized so they can spend their time effectively. We are seeking someone with previous executive support experience who also has experience in the Life Sciences industry.
The

Executive Coordinator

will support the team to ensure that company goals and objectives are accomplished and that the operations run efficiently.
They will...
Operate in a high profile role supporting key executives in a fast paced HealthTech organization
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership
Provide executives with a high degree of urgency and confidentiality with a strong attention to detail
Take ownership of assigned tasks, which may include coordination and support of varying departments and internal teams
Become a trusted resource in helping to support higher-impact projects
Maintain professionalism and strict confidentiality with all materials, and exercise discretion
Be asked to review written communication and internal communications on behalf of leaders
Coordinate travel arrangements
Monthly Expense Reporting for assigned executives
Set agendas and attend meetings to thoroughly document content, while also coordinating follow up tasks and tracking completion on behalf of the executive member
Additionally, they will provide support for a broad range of Life Sciences activities including, but not limited to:
Support the preparation for meetings, conference calls, and customer events
Assist in planning client calls/visits and client leads follow-ups
Support of Salesforce CRM and Pipeline management
Assist and create accounts, contacts, and opportunities within salesforce as directed and optimize our CRM automation and lead nurturing process
Coordination of legal and financial reviews of client contracts working with internal teams (ie. finance & account managers) and client organizations' procurement departments as needed
Assist in developing NDAs, MSAs, SOWs and Work Orders based on input from Enterprise leads
Partner with Marketing on the coordination and management of the Enterprise team's conference attendance planning and necessary follow-ups
Perform other ad-hoc duties to support client services and sales
Travel as needed/required for off-sites and conferences

The ideal candidate:
2+ years supporting the c-suite in an executive admin or executive coordinator role
Experience in the pharma, biotech, medical device industries
HIGHLY organized & HIGHLY detail-oriented - you have been able to "build IKEA shelving in a hurricane"
Capable of operating at a fast pace, with little oversight, and at a high level of complexity
Ability to handle shifting priorities and willingness to be the right hand person of each executive

Analytical thinking:
ability to solve issues quickly and effectively through a methodical, systematic approach

Proactive & clairvoyant:
able to predict the needs of an exec and execute before being asked

Interpersonal skills:
Ability to develop and maintain cooperative working and business relationships

Organization management:
Organizes large amounts of information by creating well organized systems; translates strategies into step by step plans for action

Time management:
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

Communication:
Ability to listen, gather information, and effectively communicate verbally and in writing; adapts communication style to audience
CRM experience is preferred
Proficient in MS Office software
Flexible, "can do" attitude

Benefits:
Competitive Salary
100% Company-Paid Premiums for Employee's Medical Health, Vision, and Dental Plans
Short-term and Long-term Disability
Life Insurance
401k Matching
Work from Anywhere
Flexible PTO - Take the time when you want it
100% Paid Parental Leave
Post-Parental Leave Program - $5k stipend to assist with expenses, 4 week 100% paid "Ease-Back" return to work transition period
Charitable donation matching
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• RxVantage is an equal opportunity employer and dedicated to ensuring that we represent the local communities where our health and wellbeing providers serve as pillars of support to our family, friends, and neighbors.

Our representation within these communities allows us to embody a diverse set of backgrounds, experiences, abilities and perspectives; and provide an inclusive environment for our team to feel empowered to be their authentic selves, without fear of harassment or discrimination.

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