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- Provide overall coordination of the Director's schedule including regular meetings to review meeting requests, preparation of materials, and outreach within IOD, CHHS, UNH and external partners.
- Provide administrative assistance, such as writing and editing e-mails, drafting documents, and preparing communications on the director's behalf.
- Develop and maintain positive working relationships with staff (IOD and within UNH), state and national partners and other stakeholders.
- Draft organization related reports, and other documents such as reports to the Dean, AUCD, and other UCED related documents.
- Conduct research and compile data/statistics for reports, charts, and graphs.
- Manage the Director's & Associate Director's calendar, including making appointments (via teams, zoom etc.) and prioritizing the most sensitive matters.
- Manage, coordinate, and arrange the Director's & Associate Director's travel and travel-related activities including hotel booking and air and ground transportation.
- Hold a P-card and maintain accurate P Card documentation and reporting and utilize U-Shop for purchases as needed.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with faculty, staff, and UNH HR.
- Create and prepare documents, such as grant proposal sections, agendas, presentations, grant and non-grant reports, correspondence, track and follow up on identified "to do" tasks by using Microsoft Office and/or other required software.
- Manage and support electronic notes and files related to IOD Director activities including (but not limited to) grants, contracts, personnel, meetings, etc.
- Other duties as assigned.
- Resume/Vita
- Cover Letter
Administrative Assistant to the Institute on Disability Director - Durham, United States - University System of New Hampshire
Description
Position Details
Summary
Operating Title
Administrative Assistant to the Institute on Disability Director
Long Classification Title
Senior Administrative Assistant
Campus Location
Durham
Department
UNH CHHS Institute on Disability
Summary of Position
This position reports to the Director of the Institute on Disability. The role provides daily administrative support, is responsible for coordination of all aspects of the director's schedule, provides assistance to ensure the director's priorities are met, IOD organizational goals are achieved, and best practices are upheld. This position provides visible support and coordination for IOD related grants, contracts, and relationships on behalf of the director. This role also completes administrative coordination duties on behalf of the IOD's associate director, including calendar and travel management. The ideal candidate will be extremely well organized, detail oriented, discreet, have the ability to multi-task in a fast-paced environment, and have excellent interpersonal and communication (written and verbal) skills, and problem-solving abilities.
Work location for this position is Durham with occasional travel to Concord. This position may be eligible for hybrid work, with frequently required travel to UNH locations. Valid Driver's license or ability to travel to multiple work locations as assigned.
Acceptable minimum level of education
HS or equivalent
Acceptable minimum years of experience
7-10 years
Additional Job Information
Posting Number
PS4470FY24
Other minimum qualifications
1. High school graduation and seven years of related experience involving duties of increasing responsibility requiring discretion and independent judgement, or associates degree and five years of related experience, or a combination of higher education and related experience equal to seven years.
2. Advanced computer skills, including complex word processing, email, spreadsheets, database management, use of search engines, keyboarding skills, and other software applications as required by hiring department.
3. Effective written and oral communication skills.
4. Supervisory skills.
5. Experience in public and employee facing relations, grant funded programs, marketing and telecommunications or publications as specified by department.
6. Organizational skills with attention to priority setting.
7. Ability to establish and maintain effective working relationships with faculty, staff, students and the general public on behalf of the IOD and the IOD director.
8. Demonstrated time management skills and ability to meet deadlines.
9. Ability to maintain confidentiality.
10. Knowledge and experience with Microsoft Office (Word, Excel, PowerPoint, Access).
Additional Preferred Qualifications
1. Excellent verbal and written communication skills.
2. Ability to communicate with diverse audiences and partners.
3. Ability to anticipate needs for future meetings, activities, and events.
4. Strong coordination skills and ability to multi task.
5. Problem solving and decision making skills.
6. Demonstrated proactivity and self direction.
7. Outstanding interpersonal skills.
8. Experience in a college/university work environment.
9. Experience working on grant and for funding proposals.
10. Understanding of and interest in people with disabilities.
11. Commitment to the inclusion of people with disabilities.
12. Experience with collaboration via Microsoft OneDrive, SharePoint and Teams.
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
Percent Time Information (FTE)
1.00
Grade
12
EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here:
Posting Details
Posting Date
04/04/2024
Open Until Filled
Yes
Closing Date
Posting Open to Internal Candidates Only?
No
Interested Internal Candidates Exist?
No
Job Category
Hourly Staff (Non-Exempt)
Appointment Type
Grant Funded
If TERM position provide projected end date
Equipment/Instruments
Drivers License and Physical Requirements. Please check all items that apply.
Valid Drivers License and Safe Driving Record
Duties / Responsibilities
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Supplemental Questions
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Documents Needed to Apply
Required Documents