Senior Buyer - Elkhorn, United States - Walworth County
Description
Under direction of the Purchasing Manager, this position performs work in the procurement of materials and services on a County-wide basis, with a focus on information technology purchases and departments as assigned.
The position assists in the administration of the County's centralized purchasing program, in compliance with all applicable statutory regulations, policies, and procedures relative to public procurement.
Departments and solicitation projects will be assigned based on experience and complexity of work required.SCHEDULE
Division:
Purchasing
Days:
Monday - Friday
Work Hours: 7:00 a.m. - 3:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position
FTE:
1.00 Full-time, Salaried Exempt
Applications are being accepted from current Walworth County employees as well as members of the public.
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Coordinate the County's centralized procurement program, including Request for Bids; Request for Proposals; Request for Quotations; Request for Qualifications; Cooperative Procurements; and Waiver of Competitions in accordance with applicable federal guidelines, Wisconsin State Statutes, County ordinances, and administrative procedures.
Apply a thorough understanding of pertinent sections of Wisconsin State Statutes, county ordinances, policies, and procedures; provide accurate interpretations to county departments and vendors.
Purchase a wide variety of supplies, equipment, materials, and services.
Determine the appropriate procurement method. Administer the suitable procurement process in a fair and transparent manner.
Confirm departments have performed appropriate market research regarding goods, services and/or equipment to purchase. Research can include consulting with industry specialists to secure information regarding new products, improvements, and cost cutting alternatives. Administer a formal request for information as appropriate. Provide guidance and assist departments with research as appropriate.
Provide guidance and assist departments with developing specifications, scope of services, and developing the evaluation criteria for formal solicitations. Assist departments with the development and revision of performance based product specifications, when needed.
Conduct multi-department and cooperative procurements that meet the needs of the participants and utilize economies of scale.
When applicable, conduct multi-department cost analysis and make the appropriate recommendations.
Coordinate and conduct the distribution of solicitation documents, internal and external communications, pre-bid/proposal conferences and solicitation opening. Perform a quality review of and/or evaluate solicitation responses, as appropriate. Verify compliance of insurance coverage and performance and payment bonds as required.
Conduct contract negotiations, improved prices, and terms and conditions with vendors and review opportunities to create cost savings utilizing negotiation and public procurement best practice tools and methods, when appropriate.
Assist assigned departments with contract compliance and monitoring of vendor performance. Investigate and resolve complaints and report to Purchasing Manager when appropriate.
Maintain project files for assigned projects including the ongoing acquisition of required documentation (insurance certificates, W9 forms, etc.) and completion of suspension/debarment searches, prior to awarding a contract to a potential vendor.
Provide input in the development, implementation, and revision of County ordinances and administrative procedures related to procurement and submit to the Purchasing Manager for approval.
Monitor changes in the public procurement field, including relevant federal, state, and local statutes; and relevant policies of State of Wisconsin departments.
Perform detailed inspection, reading, editing and verifying of documents.
Prioritize and analyze data. Assist with review of assigned Buyers work products for proper approach, accuracy, and compliance with applicable standards and specifications.
Assist in the development of procurement training materials and provide training to County staff.
Prepare oral and written reports and represent the division at various meetings and committees, as required.
Demonstrate a commitment to County safety and risk management efforts.
Establish and maintain effective working relations with co-workers, departments, vendors and other governmental agencies.
Provide backup to the other purchasing buyers and purchasing supervisor as needed.
Contribute to the overall success of the Purchasing Division by performing all other duties and responsibilities as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree in business, or public administration, business law, finance, purchasing, or a closely related field; or formal preparation equivalent to a four-year program and two to three years of relevant prior experience; or an equivalent combination of education and experience.
Experience with both information technology projects/purchases and government purchasing strongly desired.Essential Knowledge and Abilities
Work independently in the absence of supervision.
Ability to coordinate and prioritize multiple activities.
Knowledge of all principles involved in government purchasing, contract management, and the environment in which it functions; including the procurement of information technology products and systems.
Independently perform complex solicitation functions.
Ability to interpret and evaluate technical documents and drawings.
Ability to devise and calculate figures and amounts such as discounts, interest, proportions and percentages as well as the ability to apply basic algebra and geometry concepts to calculate area, circumference, volume and/or land measure.
Ability to locate and interpret internal and external policies and procedures as well as communicate and implement policies and procedures within the government environment.
Ability to analyze data, make the appropriate recommendations, and resolve problems.
Ability to plan, organize and effectively present ideas, concepts and recommendations, in oral and written formats.
Ability to utilize spreadsheets, word processing, and automated procurement applications.
Certificates, Licenses, Registrations and Other Special Requirements
Valid driver's license.
Proof of minimum auto liability insurance coverage.
Certified Public Procurement Officer (CPPO); Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) preferred.
Interactions & Communication
Provides specialized information and/or recommendations to others regarding an area of expertise.
Decision Making
This position has authority to make decisions that are consistent with policies and precedents; supervision and managerial direction is available as requested.
These decisions directly impact performance in the job and/or the work unit within the department and information is provided with additional research and observations which contributes to the decision making process.
In relation to established procedures, protocols and policies of the County, challenges and problems occurring in this position must be addressed within broader, department-wide procedures and practices.
Tools & Equipment UsedTyler Munis Financial ERP System
Microsoft Office 365
ReadySign
Online Marketplace
Bonfire
Software Packages Used
Munis Financial ERP System
Microsoft Office 365
Docusign
Online Marketplace
Demandstar
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit.
The employee frequently is required to talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Verification of Driver's License
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen
Other job related tests may be required.
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