Legal Assistant/Secretary - Miami - Ascension Global Staffing & Executive Search

    Default job background
    Full time
    Description

    Job Description

    The ideal candidate will have a professional and polished demeanor, exceptional commitment to accuracy, detail, and follow-up, be able to multitask, and have an upbeat attitude.

    This role requires a high level of administrative support for a Shareholder and one or more associate attorneys. Responsibilities include scheduling appointments, managing calendars, preparing correspondence, and drafting legal documents.

    Primary Responsibilities:

    • Manage a broad variety of administrative tasks, including calendar management, travel arrangements, expense reports, and correspondence.
    • Organize meetings, schedule reminders, and arrange catering when necessary.
    • Ensure accurate background information for meetings, including reviewing the legal calendar and upcoming deadlines.
    • Prioritize conflicting needs, handle matters efficiently, and proactively follow through on projects to successful completion under deadline pressure.
    • Handle incoming calls in a courteous and efficient manner.
    • Process expense reconciliation and reimbursement.
    • Prepare correspondence, pleadings, and other legal documents.
    • Proofread documents to ensure accuracy and completeness before distribution or filing.
    • File legal documents in state and federal courts.
    • Update and maintain files in a timely manner.
    • Prioritize and execute assigned tasks quickly and accurately in an organized and detailed-oriented manner.
    • Prepare for trial by assisting attorneys and paralegals.

    Personal Attributes:

    • Understand and adhere to firm policies and procedures.
    • Flexible and willing to assist wherever needed.
    • Demonstrate a positive attitude and be approachable.
    • Adapt well to fluctuations in workload and changes in responsibilities.
    • Able to work effectively in stressful situations with a demanding workload.
    • Presents written communications that are concise and accurate.
    • Exhibits confident and professional verbal and written communication skills.
    • Answers questions clearly and thoroughly.
    • Is a problem solver.

    Skills and Abilities:

    • Lexion Nexis, Pacer, ECF, TrialWorks or comparable document management systems.
    • Word, Outlook, PowerPoint, DropBox, and Excel proficiency.
    • PC skills; ability to use phone system, copier, scanner, fax, and printer.
    • Transcription preferred or willingness to learn.

    Minimum Qualifications:

    • High school diploma required (College degree is preferred but not required).
    • Five years of solid fast-paced executive assistant and litigation secretary experience.
    • Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).


  • Rubenstein Law, P.A. Miami, FL

    Company Overview · Rubenstein Law is a renowned personal injury law firm that has been fighting for justice since 1988. Founded by Robert Rubenstein and led by CEO Nicole Armstrong, the firm has grown to over 50 attorneys, including 20 partners and 12 board-certified litigators. ...


  • Rubenstein Law, P.A. Miami Full time

    Job Description · About Us · Rubenstein Law has been dedicated to securing justice for personal injury victims since 1988. With over 50 attorneys, including 20 partners and 12 board-certified litigators, the firm is recognized as a premier name in Personal Injury, representing cl ...


  • Careerxchange Miami

    Job Description · Gain experience in a prestigious institution as a detail-oriented and organized Legal Secretary. · Key Responsibilities: · Maintain, organize, and monitor important legal records and documentation. · Plan and coordinate meetings, conferences, and schedules. · Dr ...

  • Ascension Global Staffing & Executive Search

    Legal Secretary

    9 hours ago


    Ascension Global Staffing & Executive Search Miami Full time

    Job Description · At Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, we pride ourselves on creating an environment that fosters success for both employers and candidates. · We are seeking a legal secretary to support our c ...

  • Lavin Law Group

    Legal Secretary

    8 hours ago


    Lavin Law Group Miami Full time

    Job Overview · We are seeking a Legal Assistant to provide comprehensive support to our attorneys. · Prepare typed documents from dictations and audio recordings · Maintain and manage attorney calendars · File and organize pleadings and documents · Key Qualifications: · Prioritiz ...


  • Legal Search Solutions, Inc. Miami Full time

    Job Overview · A Paralegal with 5+ years of commercial litigation experience is sought to join a Multi-Office Law Firm in Downtown Miami, Florida. · The ideal candidate will assist attorneys with case management, conduct factual investigations, and effectively communicate with cl ...


  • Kandell, Kandell & Petrie, P.A. Miami Full time

    Job Title · Litigation Paralegal Needed for Property Insurance Practice · Responsibilities · Coordinate client and adjuster appointments, depositions, and hearings. · Interview clients about property damage claims. · Review and manage cases, meet deadlines. · Update clients on cl ...


  • Alayon & Associates PA Coral Gables Full time

    Job Description · We are seeking a college graduate with a strong passion for the legal field to work as a Paralegal. · Prior experience in law is preferred. You must possess sharp analytical skills, a willingness to learn, and the ability to work independently. · A Bachelor's de ...


  • Plona Partners Miami

    Firm Ranking: AmLaw100 Firm · Location: Miami, FL · Job Title: · Legal Secretary, Litigation · Work Environment: · Support Model: 7 Attorneys to 1 Professional Assistant · Working Hours: · 8:30am – 5pm (37.5 hour work week) · Onsite Schedule: · 2/3 days a week onsite · Reports To ...


  • The Levey Law Firm Miami Beach Full time

    Job Description · We are seeking a highly organized and detail-oriented Legal Secretary to support our legal team. · The ideal candidate will possess strong organizational skills, proficiency in data entry, and a solid understanding of legal processes. · Key Responsibilities: · P ...

  • Ascension Global Staffing & Executive Search

    Legal Assistant

    8 hours ago


    Ascension Global Staffing & Executive Search Miami Full time

    Job Title: · A Legal Assistant/Paralegal Role · Job Description · At Ascension Global Staffing & Executive Search, we pride ourselves on being a Hispanic Women Owned & Operated National Recruiting Firm that stands at the forefront of innovation and excellence. · Our firm is led b ...


  • Adams Gallinar, P.A. Miami Full time

    Job Description · We are seeking a seasoned legal assistant to support our attorneys and paralegals at Adams Gallinar, P.A.. As part of our team, you will be responsible for managing office correspondence, including answering phone calls, emails, arranging meetings and travel, an ...

  • Stabinski and Funt PA

    Legal Assistant

    7 hours ago


    Stabinski and Funt PA Miami Full time

    Job Description · An exceptional Legal Secretary is sought by our law firm in Miami-Dade to provide administrative support for attorneys handling First Party Insurance and Personal Injury cases. The ideal candidate will possess at least 1-3 years of experience in a law firm or li ...


  • Kubicki Draper Miami Full time

    Job Description · About Kubicki Draper: · We are a leading law firm established in 1963, offering trial, appellate, coverage, commercial, and real estate transaction services. Our team of over 200 attorneys across 12 offices serves Florida and beyond, reaching into Georgia, Alaba ...

  • Sanford Barrows Group

    Legal Assistant

    7 hours ago


    Sanford Barrows Group Miami

    Job Title: Legal Assistant - Real Estate · Location: Downtown Miami · Work Schedule: · 37.5 hour work week, with flexibility for overtime as needed · Benefits: · Comprehensive compensation package · Salary $80,000 per year · Job Description: · Key Responsibilities · Prepare and e ...

  • SHUTTS & BOWEN

    Legal Assistant

    9 hours ago


    SHUTTS & BOWEN Miami Full time

    Job Description · Shutts & Bowen, a leading full-service law firm, seeks a highly motivated and organized Legal Assistant to join our dynamic Real Estate practice in Miami. · Provide exceptional administrative and client service support to attorneys. · Manage calendars, schedule ...


  • Zerega Consulting Services, LLC Miami Full time

    Job Description Overview · An Amlaw 200 regional firm seeks a skilled Legal Assistant to join their real estate group in Miami, supporting attorneys with administrative tasks and exceptional client service. · Key Responsibilities: · Provide top-notch support to attorneys with cal ...

  • Ascension Global Staffing & Executive Search

    Legal Assistant

    9 hours ago


    Ascension Global Staffing & Executive Search Miami Full time

    Job Title · Our client is seeking a highly skilled Legal Assistant to support its community association law practice in Coral Gables. · Key Responsibilities: · Provide administrative support to multiple lawyers, including drafting documents and managing cases. · Answer phone call ...


  • Lydecker LLP Miami Full time

    Job Description · Legal Assistant - Hybrid PositionPosition Overview: · This is a hybrid position in our growing defense litigation practice group. We are seeking a Legal Assistant with a strong work ethic, exceptional organizational skills, and attention to detail. · Key Respons ...


  • Evolve Workforce Solutions Miami

    Real Estate Legal Assistant - AmLaw 200 Law Firm · Miami, Florida · 5+ Years of Experience · Position Overview · We are seeking a skilled and detail-oriented Real Estate Legal Assistant to join our dynamic legal team in Miami, Florida. This role involves providing exceptional sup ...

Jobs
>
Miami
>
Legal assistant/secretary