- Manage a broad variety of administrative tasks, including calendar management, travel arrangements, expense reports, and correspondence.
- Organize meetings, schedule reminders, and arrange catering when necessary.
- Ensure accurate background information for meetings, including reviewing the legal calendar and upcoming deadlines.
- Prioritize conflicting needs, handle matters efficiently, and proactively follow through on projects to successful completion under deadline pressure.
- Handle incoming calls in a courteous and efficient manner.
- Process expense reconciliation and reimbursement.
- Prepare correspondence, pleadings, and other legal documents.
- Proofread documents to ensure accuracy and completeness before distribution or filing.
- File legal documents in state and federal courts.
- Update and maintain files in a timely manner.
- Prioritize and execute assigned tasks quickly and accurately in an organized and detailed-oriented manner.
- Prepare for trial by assisting attorneys and paralegals.
- Understand and adhere to firm policies and procedures.
- Flexible and willing to assist wherever needed.
- Demonstrate a positive attitude and be approachable.
- Adapt well to fluctuations in workload and changes in responsibilities.
- Able to work effectively in stressful situations with a demanding workload.
- Presents written communications that are concise and accurate.
- Exhibits confident and professional verbal and written communication skills.
- Answers questions clearly and thoroughly.
- Is a problem solver.
- Lexion Nexis, Pacer, ECF, TrialWorks or comparable document management systems.
- Word, Outlook, PowerPoint, DropBox, and Excel proficiency.
- PC skills; ability to use phone system, copier, scanner, fax, and printer.
- Transcription preferred or willingness to learn.
- High school diploma required (College degree is preferred but not required).
- Five years of solid fast-paced executive assistant and litigation secretary experience.
- Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).
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Legal Assistant/Secretary - Miami - Ascension Global Staffing & Executive Search

Description
Job Description
The ideal candidate will have a professional and polished demeanor, exceptional commitment to accuracy, detail, and follow-up, be able to multitask, and have an upbeat attitude.
This role requires a high level of administrative support for a Shareholder and one or more associate attorneys. Responsibilities include scheduling appointments, managing calendars, preparing correspondence, and drafting legal documents.
Primary Responsibilities:
Personal Attributes:
Skills and Abilities:
Minimum Qualifications:
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Legal Assistant/Secretary
Rubenstein Law, P.A.- Miami, FL
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Legal Assistant/Secretary
Full time Rubenstein Law, P.A.- Miami
-
Legal Secretary
Careerxchange- Miami
-
Legal Secretary
Full time Ascension Global Staffing & Executive Search- Miami
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Legal Secretary
Full time Lavin Law Group- Miami
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Legal Secretary Paralegal
Full time Legal Search Solutions, Inc.- Miami
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Legal - Litigation Paralegal/Legal Secretary
Full time Kandell, Kandell & Petrie, P.A.- Miami
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Paralegal/Legal Secretary
Full time Alayon & Associates PA- Coral Gables
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Litigation Legal Secretary, Big Law
Plona Partners- Miami
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Legal Assistant
Full time The Levey Law Firm- Miami Beach
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Legal Assistant
Full time Ascension Global Staffing & Executive Search- Miami
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Legal Assistant
Full time Adams Gallinar, P.A.- Miami
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Legal Assistant
Full time Stabinski and Funt PA- Miami
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Legal Assistant
Full time Kubicki Draper- Miami
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Legal Assistant
Sanford Barrows Group- Miami
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Legal Assistant
Full time SHUTTS & BOWEN- Miami
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Legal Assistant
Full time Zerega Consulting Services, LLC- Miami
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Legal Assistant
Full time Ascension Global Staffing & Executive Search- Miami
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Legal Assistant
Full time Lydecker LLP- Miami
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Legal Assistant
Evolve Workforce Solutions- Miami