Staff Services Officer for Application Services - Austin

Only for registered members Austin, United States

1 month ago

Default job background
$4,020 - $5,594 (USD)
+ Plan direct oversee staff services activities accounting budgeting travel arrangements facilities property management+ Assist supervisor establishing short-term long-term goals objectives procurement operational functions+ Plans coordinates implementation policies procedures responds internal external inquiries+ Identifies issues risks makes recommendations changes Prepares reviews preparation operational special reports+ Plans coordinates division's activities other agencies Health Human Services Commission Information Technology divisions vendors+ Participates reviews provides recommendations development team processes procedures Works general supervision moderate latitude initiative independent judgment Performs duties required ensure consistency timeliness accountability Selected candidate must willing work onsite HHS office located Austin TX designated hiring manager + Attends work regular predictable schedule accordance agency leave policy performs duties required + Oversees day-to-day activities manages division's administrative operations takes initiative determining best approach solving complex issues handles administrative issues Provides clarification assignments answers questions including budget management procurement similar subject matters Ensures timely completion division's assignments provides supervisor assignment status Reviews approves assigns appropriate funding information travel vouchers invoices contracts purchase requests ensuring accuracy sufficient justification adhere policy procedure Responds internal external inquiries Provides ensures high level of confidentiality all matters Designs implements maintains office policies establishing standards procedures Develops schedules priorities standards evaluation achieving short-term long-term goals Analyzes internal processes develops recommendations implements procedural policy changes improve operations Identifies issues risks makes recommendations daily operations Manages coordinates quarterly IT Procurement Forecast Action Plan PFAP Application Services ensuring accurate timely submission Assists leadership staff onboarding offboarding scheduling coordinating panel interviews conducting reference checks issuing in-basket exercises ordering returning equipment collaborating recruitment staff Coordinates training conference requests Application Services staff assists registrations Develops oversees preparation review operational special reports Keeps management informed reviewing analyzing special reports summarizing information identifying trends recommending process policy improvements Assists supervisor establishing short-term long-term goals objectives operational functions Prepares reviews edits tracks high quality written documents project updates summaries memoranda status updates presentations agendas special reports Provides direction reviews work products Preparesserves maintains organizational charts Serves liaison other program staff agencies Provides advanced consultative services technical assistance staff internal HHSC divisions development implementation activities initiatives Identifies facilitates appropriate action including completion executive level assignments Plans analyzes executes special administrative assignments projects Maintains appointment calendar schedules coordinates meetings coordinates travel arrangements processes travel reimbursements Responsible preparing meeting packets disseminating meeting information track action items through completion Plans coordinates office events Knowledge modern methods office administration Knowledge state government structure functioning Knowledge human resources policies procedures Knowledgeseriespoliciesprocedures inventory record keeping Knowledgesee proper English usage spelling grammar punctuation Skill building maintaining effective working relationships exercising professional judgment tact discretion diplomacy Skilledocumentmanagementtracking systems Independently prioritizing planning coordinating organizing multiple tasks simultaneously quickly adapting changes timeframes Highly proficient computer skills Word Excel PowerPoint Outlook Teams Visio SharePoint PowerBI plus Ability communicate effectively orally writing Ability use initiative independent judgment within established policies procedural guidelines Ability interpret apply policies procedures Ability analyze solve work problems Perform with high degree of attention detail Take initiative improve processes respond urgent issues maintain confidentiality
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