Receptionist/Office Assistant - Orange, CA
2 days ago
Job description
Job Summary:
The Front Desk Associate plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office facilities, supplies, and front office duties, with a strong focus on serving staff needs and enhancing employee experience.
Key Responsibilities:
Office Management
- Monitor and maintain office equipment; coordinate repairs and servicing as needed.
- Manage inventory of office and break room supplies; proactively restock to ensure availability.
- Organize and maintain supply storage areas for cleanliness and accessibility.
- Perform light cleaning and tidying of shared spaces between scheduled janitorial services (e.g., wiping surfaces, restocking supplies, emptying recycling trash bins).
- Coordinate with vendors for office maintenance, cleaning services, and equipment servicing.
Front Office Operations
- Serve as the first point of contact for visitors and deliveries, ensuring a professional and friendly front office experience.
- Receive and distribute incoming mail, packages, and deliveries.
- Answer and direct phone calls and manage general inquiries with a helpful and courteous attitude.
Meeting & Event Support
- Set up conference rooms for meetings, including arranging furniture, technology, and materials.
- Coordinate meal orders and catering for employee meetings, trainings, and events.
- Maintain cleanliness and readiness of shared spaces such as conference rooms and break areas.
Administrative Support
- Assist with scheduling, calendar management, and meeting coordination.
- Support internal communications related to facilities updates or office procedures.
- Maintain records of supply orders, vendor contracts, and equipment maintenance logs.
Qualifications:
- Proven experience in administrative support roles.
- Service-minded attitude with a strong focus on supporting staff and enhancing workplace experience.
- Ability to perform light cleaning.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and basic office equipment.
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Food provided
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
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