Subcontract Coordinator - US-FL-Tallahassee

Subcontract Coordinator · Position Summary: · The Subcontract Coordinator supports the financial and administrative execution of subcontracted services within an Integrated Facilities Management (IFM) program. This role is responsible for creating and managing purchase requisitio ...

Job description

Subcontract Coordinator

Position Summary:

The Subcontract Coordinator supports the financial and administrative execution of subcontracted services within an Integrated Facilities Management (IFM) program. This role is responsible for creating and managing purchase requisitions and change orders, validating subcontractor invoices, and ensuring accurate financial tracking across multiple systems.

This is a remote position that serves as a key liaison between operations teams, service providers, and finance by ensuring subcontractor costs are properly authorized, documented, and aligned with contractual requirements.

Key Responsibilities:

Subcontract & Procurement Administration

• Create and manage purchase requisitions (PRs) and change orders within IBM Maximo in support of IFM service delivery.

• Ensure purchase orders align with approved scopes of work, budgets, and contractual terms.

• Maintain accurate subcontract documentation and financial records.

• Coordinate with operations and procurement team to support subcontract onboarding and modifications.

Invoice Management & Validation

• Manage service provider invoices uploaded into the OnPoint platform.

• Review and validate invoices for accuracy, completeness, and compliance with purchase orders and contract terms.

• Verify labor, materials, rates, and supporting documentation prior to submitting for approval.

• Identify discrepancies and work directly with service providers to resolve invoice issues.

• Support timely invoice approvals to meet payment cycle requirements.

Financial Tracking & Reporting

• Track subcontractor PO spend and financial performance using IBM Maximo,  OnPoint, and Power BI.

• Monitor committed vs. actual spend to support budget management and forecasting.

• Generate recurring and ad-hoc financial reports using OnPoint and Power BI.

• Support financial reconciliation activities between systems and internal finance teams.

Coordination & Communication

• Act as a primary point of contact for subcontractor billing inquiries.

• Collaborate with site operations, procurement, and finance teams to resolve discrepancies.

• Maintain strong working relationships with IFM service providers to ensure smooth invoice processing.

• Support audits by maintaining organized and traceable financial documentation.

Other duties as assigned by manager/supervisor.

 

Required Qualifications:

• Associate's or Bachelor's degree in Business Administration, Finance, Facilities Management, or related field, with 2 years of experience in subcontract coordination, procurement administration, AP/AR, or facilities management support or High School diploma with 5 years of experience in subcontract coordination, procurement administration, AP/AR, or facilities management support.

• Experience working within an IFM, facilities services, or property management environment preferred.

• Experience with purchase orders, invoicing processes, and financial tracking.

Technical Skills:

• Experience with IBM Maximo or similar CMMS/EAM systems.

• Experience managing invoices within financial or workflow platforms (OnPoint experience preferred).

• Proficiency in Microsoft Excel and data analysis.

• Experience running reports and dashboards. Knowledge of Power BI preferred.

• Strong attention to detail and data accuracy.

 

Core Competencies:

• Financial and analytical mindset.

• Strong organizational and time management skills.

• Problem-solving and issue resolution capability.

• Effective communication with internal teams and external vendors.

• Ability to manage multiple priorities in a fast-paced environment.

Work Environment:

• Remote environment supporting commercial or corporate facilities.

• Regular interaction with operations teams, finance departments, and third-party service providers.

Compensation Details:

$50,000-$60,000

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

02/19/2026 - Until Filled

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.