Administrative Support Specialist - Prince William, VA

Posting Summary · Working Title · Administrative Support Specialist · Role Title · Admin and Office Spec II · Role Code · 19012-FP · FLSA · Nonexempt · Pay Band · 02 · Position Number · 280W1503 · Agency · Northern VA Community College · Division · NV280-Provost Information and E ...

Job description

Posting Summary

Working Title

Administrative Support Specialist

Role Title

Admin and Office Spec II

Role Code

19012-FP

FLSA

Nonexempt

Pay Band

02

Position Number

280W1503

Agency

Northern VA Community College

Division

NV280-Provost Information and Engineering Technologies

Work Location

Prince William - 153

Hiring Range

$19/hr

Emergency/Essential Personnel

No

EEO Category

F-Admin Supp

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

No

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Usually weekdays, Mon-Fri. Occasionally evening or weekend work may be required

Sensitive Position

No

Job Description

General Description:

The Administrative Support Specialist reports to program manager with NOVA SySTEMic.

This position provides essential support to the organization by managing administrative tasks such as operational, financial, technical, programmatic and customer service support and assistance for

the NOVA SySTEMic department.

Duties and Tasks:

• Maintaining knowledge of internal processes and procedures to support operational accuracy
• Accurately creates and maintains records and databases
• Generate reports from data for internal use
• Maintain physical and digital records
• Assist with budget tracking and financial recordkeeping.
• Support STEM and CTE Coordinators with activities and events.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA's:

• Knowledge of general business and office functions, practices, equipment, systems, and procedures.
• Knowledge of college programs, policies and procedures and the ability to interpret and explain them.
• Strong problem solving, project management, analytical, critical
  
  thinking, and computer skills.
• Strong interpersonal skills used in daily interactions with a diverse population of internal and external individuals.
• Ability to work in an administrative/fast-paced environment that requires organization, precision, and accuracy.
• Ability to analyze data, prepare professional reports/summaries, preserve data integrity, and focus on attention to detail.
• Ability to be self-motivated and exercise independent judgment, with minimal or no supervision.
• Ability to work under pressure and meet deadlines.
• Strong organizational skills.
• Able to work flexible work schedules.

Minimum work Experience:

• Experience using office software, such as Microsoft Office Suite and Excel.
• Procurement and supply ordering experience.
• Administrative and customer service experience.

Additional Considerations

Additional Considerations:

• Experience working in administrative or operations support at a community college setting or in higher education.
• Experience with State purchasing (eVA) policies.

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

n/a

Posting Detail Information

Posting Number

WGE_3035P

Recruitment Type

General Public - G

Position End Date (if temporary)

Job Open Date

02/20/2026

Job Close Date

03/13/2026

Open Until Filled

No

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at , or DBVI at

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest.

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to