Administrative Assistant - Silver Spring - Quantum Real Estate Mgmt LLC

    Quantum Real Estate Mgmt LLC
    Quantum Real Estate Mgmt LLC Silver Spring

    5 days ago

    Default job background
    Full time
    Description

    Job Description

    Summary:

    We are seeking a detail-oriented and customer-focused Front Desk Receptionist to provide administrative and clerical support for our residential management company.

    Responsibilities

    General Responsibilities

    Our ideal candidate will ensure that residents receive courteous reception and services, handle all incoming calls professionally, greet visitors and the public, and assist Management Staff with special projects, administrative tasks, and property management-related work.

    Essential Duties

    1. Maintain professional relationships with residents, staff members, suppliers, vendors, and professionals associated with our company,
    2. Act as receptionist for residents and visitors,
    3. Answer, direct, and return phone calls as necessary,
    4. Type, distribute, and process correspondence, and manage mail,
    5. Update and maintain resident log books, phone lists, and emergency contact information, ensuring proper copies of forms and documents are available at the Front Desk.
    6. Update the entry system when resident phone numbers change,
    7. Manage office supply inventory by completing weekly inventory and recommending supply orders to the Assistant Property Manager,
    8. Process payments daily and make bank deposits as needed in accordance with company policies and procedures.
    9. Prepare delinquency and prepaid notices and contact residents about payment under the direction of the Assistant Property Manager.
    10. Process invoices and purchase orders in accordance with company policies and procedures and as directed by the Assistant Property Manager,
    11. Assist with the applicant waiting list and leasing of apartments as directed by the Assistant Property Manager.
    12. Assist with the recertification process as directed by the Assistant Property Manager. Duties may include assembling packets of forms, communicating with residents, and reviewing packets of documents for accuracy.
    13. Assist with the property maintenance program as directed by the Assistant Property Manager.
    14. Schedule, coordinate, and assist in preparation for meetings and miscellaneous projects as directed.
    15. Receive and distribute resident packages from delivery services.

    Requirements

    We offer a competitive salary range of $40-42k, along with benefits including Health, Dental, Vision, Life & Disability Insurance, 401(k) with company matching, and Paid time off.

    About Us

    Quantum Real Estate Management LLC is a residential management company specializing in HUD, tax-credit, and municipal developments headquartered in Bethesda, MD.

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