Document/Database Coordinator - Houston, TX, United States - CMG Services LLC

Description

The right candidate will be responsible for coordinating all documents required for submitting and obtaining utility and building permits, water taps and impact fees.

Coordinate with division departments and external contacts to ensure all deadlines for building plans and permits are completed on time.

Responsible for securing the timely preparation and submission of building permits through various municipalities based on deadlines from construction trench schedule.

• Prepare and submit timely check requests for permits, water taps and impact fees.
• Deliver building permit applications to responsible municipality department and pick up when ready.
• Maintain a professional and courteous relationship with municipality departments and staff members.
• Serve as the designated division contact for permit or other issues and respond promptly.
• Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction.
• Record newly recorded or purchased lots and building permit information into Brix to maintain the construction scheduling software.
• Upload all building permits to their Sharepoint database.
• Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission.
• Manage and monitor the complete building plan approval process through various municipalities on assigned communities.
• Update documentation on specs, sold specs and new construction regarding mark up plans with changes, selections verified and disperse to the Construction Department and sub-contractors.
• Distribute construction documents to the Purchasing department, the Marketing department, and the Construction department.
• Document and process all plan revisions and coordinate time-frame requirements to consultant.
• Scan all approved building plans.
• Maintain plan repository and other building documents into Network drive, SharePoint and Vendor Extranet.
• Assist in updating and maintaining the construction status of all homes in progress.
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company.
• Ability to work overtime.
• Support the Construction Department performing administrative duties.
• Inform division accounting changes in permit fees, utility connection fees and other municipality fees.
• Ability to work in a fast-paced environment to ensure all deadlines are achieved.