Office Administrator - Aurora - SMARTFOX

    SMARTFOX
    SMARTFOX Aurora

    11 hours ago

    $36,000 - $58,000 (USD) per year * Real Estate
    Description

    Job title: Office Administrator

    Duration: 3 Month with Possible for extension

    Location: Washington, DC 20001

    Job type: Onsite

    Pay rate: $24.00/hrs. On W2

    Summary:

    As a *** Administrative Services Associate, you will provide support for business operations by conducting processing invoices, updating, and maintaining databases, preparing company forms, and maintaining confidential files.

    Comments for Suppliers:

    Resource's typical working day:

    Answering Phone Calls

    - Handles incoming calls in the management office.

    - Provides information or directs calls to the appropriate contact.

    Guest Reception

    - Greets and assists guests upon arrival.

    - Ensures visitor protocols are followed.

    Invoice Processing

    - Reviews, validates, and submits invoices for approval.

    - Coordinates with relevant departments for discrepancies.

    Purchase and Contract Orders Management

    - Prepares and monitors purchase orders.

    - Supports contract documentation and renewal tracking.

    - Communicates with vendors or suppliers for order fulfillment and inquiries.

    Must Have Skills:

    - General Computer Knowledge Comfortable navigating various systems and applications; able to troubleshoot basic technical issues.

    - General Office Skills Proficient in tasks such as filing, scheduling, handling phone calls, and maintaining organized workspaces.

    - Professional Guest Reception Able to greet and assist guests in a courteous, confident, and professional manner.

    - Email Management Skilled in composing, organizing, and responding to emails efficiently and with attention to tone and clarity.

    - Knowledge of Microsoft Office Suite Familiar with tools such as Word, Excel, Outlook, and PowerPoint; capable of using them for day-to-day operations.

    Nice-to-Have Skills

    - Communication skills

    - Organized

    - Able to multitask

    - Professional office etiquette

    - Team player

    Years of experience:

    - 0–2 years of experience in administrative roles or related fields

    - Preferred, but nor required: Background in property management

    Education:

    At least a GED or equivalent required

    Software Skills

    - General familiarity with common software applications

    - Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint)

    - Experience using email platforms and basic office productivity tools

    Interview Process:

    1-2 virtual and/or onsite

    * This salary range is an estimation made by beBee
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