Senior Staff Accountant, Operations - Washington, United States - Access Philanthropy

Description

ABOUT US

Democracy Fund is an independent and nonpartisan, private
foundation that confronts deep-rooted challenges in American
democracy while defending against new threats. Since 2014, we have
made grants of more than $275 million in support of those working
to strengthen our democracy through the pursuit of a vibrant and
diverse public square, fee and fair elections, effective and
accountable government, and a just and inclusive society. In
addition to grantmaking, Democracy Fund advocates for better
solutions and works with partners to grow philanthropic support for
our democracy.

Democracy Fund champions leaders and organizations who defend
democracy and challenge our political system to be more open, just,
resilient, and trustworthy. We believe experimentation, learning,
and adaptation are key to the health and resilience of any system,
whether it is our organization or the American political system. As
grantmakers, we focus on listening and being of service to our
grantees, who are visionaries and our collaborators, and on ways we
can more deeply embed diversity, equity, and inclusion as our
values central to the success of our work and mission. To learn
more,

POSITION SUMMARY

The Finance team ensures that Democracy Fund staff and partners
have the financial tools and resources they need to advance our
mission of a more inclusive, multiracial democracy. From leading
our budgeting and forecasting processes, to sending timely payments
to partners, to continually innovating our financial
infrastructure, the Finance team plays a critical role in
delivering decision-ready financial information and analysis to
staff across the organization.

Democracy Fund is seeking a highly-organized and tech-savvy
Senior Staff Accountant, Operations to support our accounting,
payroll, and payable processes, ensuring that staff, grantees, and
vendors have the resources to help our democracy work better every
day.

The Senior Staff Accountant will be primarily responsible for
general ledger accounting, monthly reconciliations, payroll, and
accounts payable oversight. The ideal candidate will be an
experienced accountant familiar with end-to-end accounting
processes and delivering timely, accurate financial data to inform
organizational decision-making. This is a high-touch role that
works across the organization, so the ideal candidate must bring a
passion for customer service, while bringing patience and empathy
to their interactions with their colleagues, as well as our
grantees and vendors.

The Senior Staff Accountant, Operations will join an established
Finance team, playing a critical role in optimizing systems and
processes that make our finance functions more efficient, nimble,
and responsive to the evolving needs of a growing organization. The
Senior Staff Accountant, Operations will also provide finance
support to Democracy Fund Voice, a 501(c)(4) social welfare
organization, and will report to the Controller.

PRIMARY RESPONSIBILITIES

Responsibilities include, but are not limited to:

DAY-TO-DAY SYSTEMS AND MONTH-END CLOSE

• Maintain the general ledger in Intacct.
• Prepare routine journal entries.
• Conduct monthly bank and other account reconciliations.
• Calculate quarterly cost sharing costs between the and
  the
• Deliver high level of customer service, including, but not
  limited to, researching and answering financial questions raised by
  staff.
• Serve as primary administrator for the sub-systems: BILL and
  Expensify.
• Ensure that all transactions in the finance systems adhere to
  organizational policies.

PAYROLL PROCESSING

• Verify timekeeping records.
• Record and verify payroll data on JustWorks, our Professional
  Employer Organization (PEO) platform.
• Maintain compliant policies and procedures for processing
  bi-weekly payroll.
• Serve as primary contact with various state payroll
  agencies.
• Manage bi-weekly 401k contributions.

ACCOUNTS PAYABLE

• Review vendor invoices and expense reports for payment.
• Review executed contracts and grants and approve consultant and
  grantee payments.
• Review annual Form 1099 reporting to ensure accuracy and
  compliance.
• Reconcile monthly corporate card reports.
• Coordinate with outsourced A/P function.

ANNUAL AUDITS AND 990S PREPARATION

• Prepare year-end schedules and closing entries.
• Prepare year-end workpapers as assigned by the Controller or
  requested by the external auditors.
• Support the annual 990 filings for Democracy Fund and Democracy
  Fund Voice.

TEAM LEADER AND MEMBER

• Conduct Finance Department Orientation trainings to onboard new
  staff.
• Co-Lead Finance trainings to keep staff apprised of our
  systems, processes, and best practices.
• Proactively seek opportunities to partner with colleagues
  within and across departments to improve our systems and
  processes.
• Cultivate a collaborative, supportive, and productive
  organizational culture that invites and enables participation from
  all stakeholders.
• Regularly attend professional trainings and conferences to
  remain knowledgeable about trends and changes affecting the
  accounting function.
• Complete other special projects and duties, as requested by the
  Controller, Senior Director of Finance, Deputy COO, or Director of
  People.

EDUCATION, EXPERIENCE, AND SKILLS
REQUIREMENTS

• Passion for strengthening American democracy.
• Deep commitment to racial equity and justice.
• Minimum of five years of participating in day-to-day accounting
  functions, plus a minimum of three years of professional experience
  working with or in non-profit organizations; prior experience
  working with private foundations and/or 501(c)(4) social welfare
  organizations preferred.
• Bachelor's degree in accounting/finance required.
• Experience processing payroll and knowledge of regulatory
  requirements highly desired.
• Intermediate to advanced knowledge of Microsoft Excel,
  including experience using pivot tables and vlook-up.
• Prior experience with cloud-based accounting systems and a high
  level of comfort working in a paperless environment.
• Skilled in proactively handling multiple projects
  simultaneously and prioritizing tasks and deadlines with an
  attention to detail to deliver high quality results and customer
  service.
• Flexible and responsive to changing priorities in a fast-paced
  environment, including the ability to adjust work schedule to meet
  varying accounting deadlines.
• Discretion and maturity in handling sensitive financial data,
  including payroll.
• Experience with a Professional Employer Organization a
  plus.
• Experience with Microsoft Office suite in a Mac environment
  preferred.
• Experience with Intacct, Fluxx, and/or Expensify a plus.
• Democracy Fund follows a hybrid-remote and in-the-office model,
  which enables flexibility and meets collaboration needs. New staff
  are expected to reside in the D.C. Metro area, and all employees
  are expected in the office several days a month.

SALARY

Salary range begins at $116,064 per year.

HOW TO APPLY

Interested candidates should submit a cover letter and resume to
our Jobs page.Applications submitted without a cover
letter or lacking the desired years of experience will not be
considered.Take this opportunity to tell us about
yourself and why you're interested in joining our team. No calls,
please.

Democracy Fund is committed to a diverse workplace, seeking
voices and expertise from people from across the political
spectrum. Our board, staff, advisors, and grantees include
republicans, democrats, and independents. Democracy Fund is an
Equal Opportunity Employer, where we encourage candidates of all
ages, color, ethnic background, country of origin, religion,
disability status, gender, sexual orientation, and gender identity
to apply.