Grants Manager - Atlanta, United States - City of College Park, GA

Description

Salary :
$71,714.29 AnnuallyLocation : College Park, GA

Job Type:
Full-Time
Job Number: 00286Department: Executive
Opening Date: 01/18/2024


FLSA:
ExemptSummary A successful candidate will play an active role in the City of College Park's existing operational success.

The purpose of this position is to plan, organize, and manage the City's grants programs and administer funding from granting agencies in support of various City projects & programs, and manage applicable Grant's staff.

Essential Functions Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents.

The Project Engineer/Grant Manager is responsible submission and implementation of all grants in the City of College Park.

Develops, writes, administers, and monitors financial activities of grant-funding opportunities to derive additional sources of income from local, state, and federal agencies or private/philanthropic resources in support of City programs or projects.

Develops, updates, and implements policies and procedures relating to grant administration and grant management.
Utilizes grant management systems as required by the respective grant and/or as developed and provided by the City.

Understands that grant administration includes research to assemble information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation for required reporting; completing project scopes and environmental reviews; monitoring fund balances and expenditures; reviewing records and files for accuracy; and other duties as required for successful grant administration.

Researches various media sources to identify grant funding opportunities and to determine the availability of grant funding for City departments, projects, or programs:

reviews Internet websites, newsletters, publications, and other sources; researches state/federal funding programs; secures and reviews funding source documents; researches specific conditions and qualifications of each grant opportunity in relation to federal guidelines, state laws, and City policies; analyzes funding budgets for grant opportunities; evaluates potential applicability of specific grants for City use; determines or recommends whether to apply for various grant programsProcesses grant contracts and agreements: conducts negotiations with funding sources; secures matching funds from the City.

Determines proposal concepts by identifying and clarifying opportunities and needs, studying requests for proposals (RFPs)/Notices of Funding Opportunities (NOFOs), and attending strategy meetings on an ongoing basis.

Serves as a clearinghouse resource for City statistical data.

Provides financial oversight for the administration of grant funds:

conducts routine monitoring; prepares grant budgets, budget amendments, budget change forms, and related documents; assists in accounting for expenditures of grant funds; obtains from each grant contact person quarterly reports reflecting expenditures and reimbursement requests for the preceding period; ensures completion and submission of required financial reports in accordance with grant/contract guidelines.

Conducts mock audits on all grant programs prior to the end of the City's fiscal year:
utilizes results of mock audits to identify and correct problems involving accounting and reporting.

Compiles or monitors administrative and/or statistical data pertaining to grant activities:
prepares status reports and other related reports; maintains associated files/records.

Assists in the preparation of grant proposals and associated budgets by writing, revising, and editing drafts including executive summaries, conclusions, organization credentials, determining concepts, formatting information, and obtaining approvals.

Prepares presentations by evaluating text, graphics, and binding and coordinating printing. Serves as the alternate contact person for all Federal, State, and other City grants proposed, pending, and awarded.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

Coordinates daily work activities:

organizes, prioritizes, and assigns work; monitors the status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise.

Supervises, and directs volunteer(s) processing concerns and problems, directing work, counseling, disciplining, and terminating.


Coordinates daily work activities:

organizes, prioritizes, and assigns work; monitors the status of work in progress and inspects completed work; assists with complex/problem situations, and provides technical expertiseMaintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal and City-support databases.

Performs reconciliation of grant expenditures and revenues, and closes out grants following City, State, and Federal guidelines or in accordance with each grant agreement.

Compiles internal and external grant audit information and facilitates audit meetings.
Performs other administrative duties as required. The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills and Abilities Knowledge of Federal and State grants availability, audit requirements, principles, and procedures of grants administration.

Knowledge of grant sources, application procedures, proposal requirements, and reporting requirements.
Knowledge of principles and practices of City financial planning.
Knowledge of grants administration, principles, and techniques of governmental budgeting, budgetary control, governmental accounting, monitoring, and auditing.
Knowledge of fundraising principles and practices.

Requires excellent analytical, oral, and written communication skills; establishes and maintains effective working relationships with consultants, contractors, community officials, state and federal officials, and fellow employees.

Skills in preparing presentations with graphic design and appropriate layout of information; presenting grant information and updates to City Council and City Directors.

Ability to communicate and coordinate with various operational teams; operate specialized accounting/budgeting software; prepare concise reports; establish and maintain effective working relationships with outside agencies; prioritize own workload in order to meet various deadlines; read, understand, and follow policies and procedures.

Work independently and in a team environment using appropriate discretion and judgment; perform accounting operations and complex account adjustments.
Excellent oral and written communication skills, including presenting to groups and in a one-to-one setting.
Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
Ability to independently handle multiple work unit priorities and projects.

Ability to interpret and apply policies and procedures independently; use judgment and discretion to act when precedents do not exist.

Ability to handle information of sensitive and confidential nature in the utmost professional manner. Effective analytical and decision-making skills.
Excellent communication (oral and written), organizational, and time management skills.
Effective interpersonal skills and ability to work with diverse constituents. Attention to detail and adaptability to a changing environment is extremely important as well as dependability. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability. Moderate physical activity.

Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.

Note:

In compliance with the American Disabilities Act (ADA), those functions of the job that are identified essential are required to be performed with or without reasonable accommodations.

Requests to facilitate the performance of essential functions will be given careful consideration. Qualifications Bachelor's degree required, with specific training in grant writing and grants management; Master's degree preferred.
Five (5) to seven (7) years of experience.
Knowledge of municipal operations.
At least two (2) years of management experience. Grants Management Certificate Program (GMCP) training is preferred.
Certified Grant Management Professional (CGMP) designation is preferred.
An equivalent combination of education, training, and experience that provides the required knowledge skills, and abilities.
Experience negotiating project agreements and contracts is preferred.
Federal or local grant management experience is preferred.
Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
Extensive hours and weekends will be required at times.
Pre-employment screening is required: criminal background check and drug testing.

The City of College Park offers a complete benefits package to full-time employees in including healthcare, dental care, vision care, Flexible Spending Account (FSA), Health Savings Account, life insurance, long-term disability insurance, short term disability insurance, pension, holidays, vacation, sick leave, Employee Assistance Program (EAP).