Administrative Assistant - Malvern, United States - IMS People

Description

Job Description

Job Description

Location – 20 Moores Road, MALVERN, PA 19355

Comments/Special Instructions:

This is a short term project (not temp to perm), but there is some potential for a very short term extension.

This role is not required to be 40 hours per week.


Qualifications:What do you bring? Organized with an attention to detail.

• Follow clear directions.
• Ability to use computer and scanner proficiency.
• Knowledge of Adobe PDF, Microsoft Office Suite.
• Ability to navigate online data systems.
• Work independently.
• Ability to strictly adhere to confidentiality requirements.

Responsibilities:This is a temporary role within the Legal Department to scan and do e-filing of paralegal minute books. It is 100% on-site at the Malvern Headquarters. Confidentiality is of utmost importance. The individual will be provided access to our minute books with a list in order of importance to be scanned. They will be able to find the book and scan in the documents using a predetermined naming convention provided by team paralegals. The books must stay in their original format and order. As the documents are scanned and named, the expectation is that the minute book will be placed in an Iron Mountain box for offsite storage. The individual will then be able to upload the documents into our hCue entity management database. Instructions on the use and navigation of hCue will be provided by Saint-Gobain.


Role and Responsibilities:

• Scan entity minute books using a predetermined naming convention and per directions.
• Keep minute books organized and in original form.
• Basic knowledge of corporate governance.
• Be able to review the documents and recognize the type of document in order to name it properly.
• Quality check of scanned documents.