Document Control Manager - New Rochelle, United States - Atlas Technical Consultants

Description

External Description

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects.

Headquartered in Austin, TX, Atlas currently has over 3,500 employees in offices throughout the US. It's no accident that Atlas creates a better experience for infrastructure and environmental projects.

It's how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do.

We're just built to be better. We are a great company. Come join us


Job Summary:
Atlas is currently seeking a

Document Control Manager

to work on an exciting megaproject with project office located in New Rochelle, New York.

The Penn Station Access Project will provide direct Metro-North service from the Bronx, Westchester and Connecticut to Penn Station and Manhattan's West Side, providing connectivity to areas currently with limited rail service.

The project consists of four new ADA-accessible passenger rail stations, over 19 miles of new and rehabilitated track work, four bridge rehabilitations, the reconfiguration of Metro-North's New Rochelle Yard, four new and one reconfigured interlockings, five new and two upgraded substations, and the modernization of signal, power and communication infrastructure.

This is an onsite role 5 days a week in our New Rochelle office.

Job Responsibilities include but are not limited to:

The Document Control Manager is responsible for: establishing a procedural framework for collecting the controlled documents, including developing and/or enhancing document controls procedures and tools; managing and enforcing the collection, distribution and filing of controlled documents.

Establish procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools.

Ensure the information and management control system is implemented in compliance with the Client's standard; and is updated to reflect revisions to those standards.

Maintain awareness of new Client and/or Program initiatives that may impact the control or distribution of information on the project.

Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program.

Proactively conduct "spot audits" and "over-the-shoulder-reviews" of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.

Assign role-based permissions.
Provide quality assurance/quality control (QA/QC) audits of the hardcopy files and electronic Document Control files.

Check documents for accuracy of metadata information prior to processing in the Program's electronic document filing system(s).Assist with policy discussions, including email recording and retention, video recording and retention, etc.

Secure documents and records to protect from loss, damage, or deterioration, maintained in a system readily retrievable and available for use by authorized persons.

Preserving programmatic and project records for all program phases.
Manage the handling, storage, and distribution of Protected Information.

Provide an interface to IT support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment.

Requirements


Minimum Qualifications:
Bachelor's degree or equivalent experience.
Minimum 10 years of experience working on construction projects including start-up and/or closeout processes.

Experience with large-scale document control software is required; Experience in document management software (Asite, SharePoint, eBuilder, Documentum, ProjectWise, etc.).High-level of discretion when managing confidential information.

Professional, self-motivated, team player with strong collaboration skills.

Strong interpersonal and written communication skills with the ability to contribute effectively as part of a team involving staff, clients, and outside agencies.

Strong problem-solving, workload management, and organizational skills with limited supervision.
Experience with Microsoft Office (Outlook, Word, Excel and Access).


Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.


Compensation:
$110K - $170K Annual Salary

The expected salary range for the position is displayed in accordance with the state's law. Final agreed upon compensation is based upon individual qualifications and experience.


Benefits:
Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD D, voluntary life / AD D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program


Who We Are:

We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry's most exceptional people.

Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide.

We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.

With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project.

We connect the best experts in the industry to deliver value from concept to completion and beyond.

This means doing everything our clients expect and then raising the expectations in a way that only our people can.

Our Values:

Life:
We enhance quality of life. We value people and safety above all else.


Heart:
As our hallmarks, we act with compassion, empathy and respect

Trust:
We work together as partners, doing what we say with full accountability

Mastery:
Always striving for the highest quality, we ensure greatness inspires all our work.

Diversity, Equity Inclusion are at the core of our purpose values:

We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work.

We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate and respectful way.

Through our Diversity, Equity Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide.

We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities.

Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization.

We're Stronger Together.

Atlas EEOC Statement

Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy
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