- Maintain organized legal files in both paper and electronic formats; prepare, format, proofread, and process legal correspondence, forms, and exhibits in accordance with firm standards.
- Enter attorney time; open new matters; draft and circulate engagement documentation; track responses and follow‑ups to completion.
- Manage calendars, arrange attorney travel, prepare itineraries, and process expense reimbursements; compile agendas and materials for meetings and client updates.
- Assist with pre‑bill review, edits, and invoice preparation; coordinate with billing to resolve discrepancies.
- Monitor and manage phone lines for assigned attorneys; screen calls, route inquiries, and capture detailed messages.
- Coordinate with clients and government agencies to obtain information, provide status updates, and ensure timely submission of required materials.
- Update matter data, upload documentation, and maintain checklists in the immigration case management platform to ensure current, audit‑ready records.
- Oversee internal and external deliveries; track execution of final documents and maintain confirmation records.
- Assist with overflow tasks across the practice as needed; uphold confidentiality and quality standards across all assignments.
- Demonstrated commitment to high work standards, sound judgment, and proactive problem‑solving; anticipates attorney and client needs.
- Meticulous attention to detail with strong organization and time management to balance multiple, competing deadlines.
- Clear, professional communication (written and verbal) and effective collaboration within a team environment.
- Steady performance under pressure with the ability to reprioritize quickly while maintaining accuracy.
- Experience within a law practice strongly preferred (law firm or in‑house legal department).
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems; ability to learn new tools quickly.
- Familiarity with case management software (e.g., INSZoom) is a plus.
- Strong overall technical aptitude and comfort working in data‑heavy, process‑driven systems.
- Role requires periodic overtime to meet filing deadlines and client demands.
- Expected to maintain confidentiality of sensitive client and firm information at all times.
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Temporary | Administrative Specialist, Onsite - McLean - Lawyers On Demand
Description
Lawyers on Demand, a Consilio company is actively recruiting for a temporary Administrative Specialist for an onsite role with a prestigious law firm client in McLean, VA.
Hours: 9:00 AM - 5:30 PM, Monday - Friday, 37.50 hours per week
Start date: ASAP, Immediate opening
Duration: 8-12 weeks, potentially longer and could go temp-to-hire for the right candidate
Pay Rate: $28 - $34/hour, depending on directly related experience
Work Location: Onsite
Position Summary
The Administrative Specialist provides dedicated secretarial and administrative support to attorneys within the Business Immigration team. The role centers on document preparation and management, complex scheduling, matter administration, and client/agency coordination—delivering accurate, timely work product in a fast‑paced environment with frequent deadline pressure.
Core Responsibilities
Qualifications
LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.
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Data Analyst
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Only for registered members Bloomington
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ServiceNow ITAM SME
Only for registered members Bloomington, IL
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Only for registered members Bloomington
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Only for registered members Bloomington
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ServiceNow ITAM SME
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Only for registered members Bloomington, IL
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Only for registered members Bloomington
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Only for registered members Bloomington
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Only for registered members McLean
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Only for registered members Bloomington, IL, United States
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EHS Manufacturing Manager
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Physical Therapist Outpatient 25,000 Bonus
Intermountain Health- Bloomington