Administrative Assistant, Marketing - West Palm Beach, United States - Kimley-Horn

    Kimley-Horn
    Kimley-Horn West Palm Beach, United States

    2 weeks ago

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    Description

    Overview

    Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in West Palm Beach, FL.


    Responsibilities
    Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team.

    The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.


    • Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
    • Maintain general marketing inbox
    • Prepare expense reports and book travel
    • Responsible for day-to-day production of proposals, leave behinds, reports, etc.
    • Support conference and event planning efforts
    • Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
    • Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
    • Update and maintain project, employee, and client data in Vision (marketing database)
    • Print and bind large, technical documents
    • Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
    • Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
    • Coordinate conference rooms/meetings/staff calendars
    • Coordinate and arrange FedEx and courier delivery services
    • Track and report recently won projects
    • Additional duties as assigned

    Qualifications

    Basic Qualifications:

    • Minimum of 2 years' experience in a professional office environment
    • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
    • Detail-oriented
    • Strong organizational skills and multi-tasking abilities
    • Ability to work under tight deadlines and handle multiple assignments concurrently
    • Positive attitude/support mentality
    • Team player

    Desired Qualifications:

    • A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
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    PleaseCLICK HERE (imley-) to learn more about the potential Benefits you may be eligible to receive with this role.
    If you require an accommodation, pleaseCLICK HERE. (imley-)

    Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    Posted Date _3 days ago_ _(4/26/2024 12:11 PM)_

    _ID_ _ _

    _Education_ _None_

    _Discipline/Focus_ _Marketing_