Construction Billing Specialist - Dallas, United States - Allied Universal Technology Services

Description

When you join the Allied Universal Technology Services, you are joining one of the fastest growing security systems integrators in North America. Build your career within a fast-paced, dynamic, and diverse environment that combines leading-edge technology solutions - electronic access control, video surveillance, alarm monitoring, emergency communications, robotics, drones, and other smart tech innovative solutions - with physical security solutions to safeguard our clients and our communities. We offer an array of opportunities - service technician jobs, installation technician jobs, security installation jobs, engineers, and project manager jobs to name a few. Start your career with us today We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions

Allied Universal is hiring an AIA Billing Specialist. The AIA Billing Specialist is responsible for managing all aspects of the AIA (American Institute of Architects) Billing Processing for Allied Universal Technology Services (AUTS), ensuring the accuracy and timeliness of the invoice processing. An AIA Billing is a standardized process for submitting payment applications for the construction industry. This is a full time in office role.

RESPONSIBILITIES:

• Perform tasks within systems to include assignment of project numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders
• Generate and submit client invoices for project billing (AIA) in accordance with AUTS and client requirements, compiling all required backup documentation, billing out timely to meet required deadlines; revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments
• Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements
• Utilize Excel and other tools including Adobe Pro to produce client requested backup as needed
• Troubleshoot billing errors accounting system as needed to maintain accuracy of invoices
• File Notices on Projects
• Provide Notice information to our Subcontractors and Suppliers timely
• Provide a high-level of customer service by responding to clients' concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager
• Responsible for respective billings, including following up with clients, researching issues as requested, participation in weekly meetings and issue resolution
• Review and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requested
• Assist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoices

QUALIFICATIONS:

• High school diploma or equivalent
• Minimum of five (5) years of experience in AIA (construction industry standard billing) and Progress Billing
• Minimum of five (5) years of experience working with high volume Billing and Lien Waivers
• Previous experience in architecture and engineering/construction AIA completion billing, job costing and/or service provider accounting
• Construction experience to include AIA and Progress Billing, to include processing AIA billings for multiple construction projects at once
• Knowledge and experience with Notice Filings
• Knowledge and experience with Construction Contract Releases (Waivers and Partial Waivers)
• Demonstrated ability to prioritize work to meet set deadlines
• Strong organizational and communication skills
• Ability to seek out information and resolve issues

PREFERRED QUALIFICATIONS:

• SAPByDesign or SAP experience

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company's 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3. 08 hours biweekly. Unused vacation is only paid out where required by law.

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Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information:

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: