Analyst, Client Operations - New York, United States - Horizon Media

Description

Job Description

Who We Are

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service. Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain's New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow

What You'll Do

This position facilitates, manages and stewards all components of the media financial life cycle. The role acts as liaison to all disciplines that touch the clients for which they are responsible, ensuring timely approvals, client invoicing and media reconciliation. Additionally, this position would allow for exposure to overall Brand Team budget management, outside of the billing process.

15% - Facilitate, track and report on client authorizations
40% - Manage and report on client authorizations against purchased
25% - Manage and track client invoicing
10% - Client communication

5% - Support audit needs

• Work with Brand Team to identify media activity to be billed, from planned budgets to original buys to final reconciliation
• Understand the media flowchart
• Use SBMS & HMI Web to pull and review relevant reports (financial summaries, client activity reports, insertion order summaries, estimate log reports) to identify all media activity is accounted for; follow up with activation where necessary
• Establish and reinforce timelines related to billing and media reconciliation
• Generate soft/draft bill to provide to Brand Account Group for their approval
• Clarify any discrepancies with Brand Team and or Media Buyers
• Prepare client billing packet, including cover memo any supporting documents that are required by client
• Provide final billing packet to client
• Facilitate communication between activation and the billing team to ensure timely reconciliation in compliance with Horizon policies and contractual obligations
• Work closely with client finance team to deliver accrual requirements
• Report on status of estimate and reconciliation billing (where applicable)
• Support audit needs
• Would be POC for client(s) for all items mentioned above

Who You Are

• A problem solver; resourceful and proactive
• Detail oriented with strong organizational skills
• A strong, effective collaborator and communicator
• Capable of working independently; entrepreneurial
• A team player, willing to roll up your sleeves
• A fast learner, hungry to learn and further your knowledge
• A supporter of and advocate for diversity, equity and inclusion

Preferred Skills & Experience

• Experience working in Media Finance (4+ years)
• Strong analytical and project management skills, as well as the ability to speak to financial concepts
• Proficiency working within Microsoft Excel
• Previous knowledge of a standard media billing process and the media industry is preferred

Certificates, Licenses and Registrations

This role does not require certificates, licenses or registrations

Physical Activity and Work Environment

This role does not require any physical activity

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

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Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$62, $80,000.00

A successful applicant's actual base salary may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.