Property Management and Bookkeeping Administrative Assistant - Missoula, MT

Job summary

This position will be responsible for assisting BPM's in office staff with day-to-day operations and assisting the bookkeeper with property management related payables, filing, and report preparation.

Responsibilities

• Assist the property managers in managing the day-to-day operations of the property including resident satisfaction, retention, and full resident lifecycle activities
• Assist the bookkeeper with filing, invoice review, propery reports, property payables, security deposit returns, and other bookkeping related tasks.
• Reception: greet guests, answer phones, forward messages, and answer questions.
• Answer questions about vacancies and set up showing with prospects
• General Office Management
• Open/closing of office
• Maintain clear and consistent communication via email and phone
• Audit records and files to identify dates requiring administrative action, such as lease expiration dates, delinquent accounts, and unlawful detainers.
• Compose and prepare routine correspondence, rental notices, and other letters and memorandums.
• Complies with all company policies, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.
• May perform other duties as assigned
• Maintain a professional demeanor and always represent the company in a positive manner
• Must have a valid driver's license and an insured and reliable vehicle

Job description