- Support customer status meetings (Zoom, Teams, in-person), including scheduling, confirming attendance, updating status charts, and preparing presentation materials
- Maintain and update PowerPoint presentations for monthly and quarterly business reviews
- Track proposal documentation using Excel; set up forms, manage version control, and maintain proposal tracking sheets
- Download and organize customer files; monitor drawing revisions and notify leadership of changes
- Assist with gathering financial and performance data from Accounting, Purchasing, Engineering, and Production as directed
- Track action items and follow up with action item owners across departments to ensure timely responses to customer inquiries
- Support reconciliation of shipments, invoices, and documentation within the ERP system, email records, and customer portals
- Export data from the ERP system and update internal Excel spreadsheets for forecasting, planning, and reporting
- Collect production status; reconcile production tracking spreadsheets with customer's plans and annual planning spreadsheets
- Conduct web research on customers, competitors, government programs, space vehicles, and related markets
- Assist with on-site customer visits, including logistics, meeting coordination, and hospitality support
- Maintain organized electronic filing systems and navigate shared network drives efficiently
- Support administrative details that ensure smooth day-to-day operations
- College degree preferred
- 2 – 5 years of administrative, operations support, or business support experience
- Strong written and verbal communication skills
- High level of discretion and trustworthiness with financial and customer data
- Highly organized with exceptional attention to detail
- Comfortable working in a fast-paced small company environment
- Persistent, resourceful, and proactive in following up on open items
- Strong problem-solving skills and ability to work independently
- Prior administrative experience with a manufacturing organization and particularly exposure to scheduling in a high-mix, low-quantity manufacturing organization a big plus.
- Medical, Dental, and Vision Insurance
- 401(k) Savings Plan
- Company-Sponsored Life Insurance
- Short-term and Long-term Disability Coverage
- Paid Holidays
- Paid Vacation and Sick Leave
- Job Type: Full-Time, In-Person
- Pay Range: $75,000 -- $90,000 per year (commensurate with experience)
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Business Development Administrative Assistant - Oxnard - Advanced Structural Technologies
Description
About Us
Advanced Structural Technologies (AST) is a leading manufacturer specializing in forged, flow-formed, and machined products for the aerospace, defense, and automotive industries. With over 25 years of experience, AST has built a strong reputation for precision engineering, innovation, and high-quality manufacturing.
Located in Oxnard, California, AST operates out of a cutting-edge facility spanning over 250,000 sq. ft., including our newest expansion completed in 2024. AST employs approximately 185 skilled professionals across multi-shift operations, ensuring efficiency, precision, and timely delivery for mission-critical industries.
Position Overview
We are seeking a highly organized and detail-oriented Business Development Administrative Assistant to directly support our Director of Business Development. This is an administrative and coordination-focused role responsible for organizing customer meetings, maintaining proposal documentation, tracking action items, supporting data analysis, and managing business development reporting tools.
The ideal candidate thrives in a support capacity, enjoys working behind the scenes to keep projects organized and moving forward, and is comfortable handling sensitive financial and customer information with discretion and professionalism.
Key Responsibilities
Qualifications
Why Join AST?
At AST, we believe in fostering a work environment where employees can thrive both personally and professionally. We offer a competitive benefits package, including:
Job Type & Pay
If you are an exceptionally organized and detail-driven professional who enjoys supporting high-level business operations and ensuring nothing falls through the cracks, we encourage you to apply and become a key part of AST's business development team.
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Business Development Administrative Assistant
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Business Development Administrative Assistant
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