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- Reception Duties: You'll be the first point of contact for clients, visitors, and employees, so creating a positive first impression is crucial. Greeting guests warmly, answering phone calls, and managing emails will be part of your daily routine.
- Administrative Support: You'll provide administrative support to various departments within the firm. This might include scheduling meetings, managing calendars, coordinating travel arrangements, and handling expenses.
- Facilities Management: Ensuring the smooth running of the office by managing supplies, overseeing maintenance requests, and liaising with building management.
- Event Coordination: Assisting with the planning and execution of internal meetings, client events, and company functions.
- Data Entry and Documentation: Handling paperwork, filing documents, and maintaining databases accurately.
- Client Services: Assisting with client inquiries, directing them to the appropriate contacts within the firm, and ensuring their needs are met promptly and professionally.
- Confidentiality: Given the sensitive nature of the private equity industry, maintaining confidentiality and discretion is paramount. You'll often handle confidential information and must adhere to strict privacy protocols.
- Adaptability: Private equity firms can be fast-paced environments with constantly changing priorities. Being adaptable and able to multitask effectively is essential.
- Technology Proficiency: Proficiency in office software such as Microsoft Office suite, as well as familiarity with specialized software used in the finance industry, may be required.
- Professionalism: As the face of the firm, professionalism in demeanor, appearance, and communication is vital.
Executive Assistant to President - New York, United States - Northbound Executive Search
Description
Office Coordinator / Administrative Assistant
5x in office - Midtown Manhattan
Job Overview: We are seeking a office coordinator/administrator to join our private equity firm.
**MUST HAVE 2+ YEARS WORKING AS RECEPTIONIST WITHIN ASSET MANGEMENT INDUSTRY**
JOB DESCRIPTION
In addition to these responsibilities, there may be opportunities to grow within the firm, especially if you demonstrate strong organizational skills, attention to detail, and a proactive attitude