Administrative Support Specialist - Washington, United States - ARL Incorporated

Description

Job Description

Job Summary

The Administrative Support Specialist will provide administrative support to the division's contracting activity.

Essential Functions

• Obtain program office approval of potential submissions for future years prior to submission in APFS
• Submission of APFS records for all new requirements as soon as they are identified
• Amend APFS records, as needed, to ensure they reflect the accurate plans for each PR
• Update records in APFS for PRs that are cancelled
• Ensure correct APFS number is included in PR documentation/package
• Reconciling APFS records to ensure the population is current and accurate
• Notify CORs of newly received suitability documentation
• Maintain tracking sheet for contractor suitability status
• Update tracking sheet with information from the Information Security Management System (ISMS) and notify CORs when contractors have received Entry on Duty (EOD)
• Research status of contractors in the suitability process
• Provide CORs active contractor listings from ISMS and assisting with cleanup, when required
• Other duties as assigned

Job Specifications

Education: Minimum of Master's and 10 years' relevant experience OR 15 years of relevant experience, in lieu of degree

Experience:

• Strong critical thinking skills, organizational skills and computer skills to perform required tasks
• Prior experience using the PRISM contract writing system, FFMS, MS Excel, MS Access, TEAMS, and SharePoint

**Must be able to secure DHS Suitability Clearance**