Executive Assistant - Greenwich - Glocap Business Professionals, Administrative, Operations

    Glocap Business Professionals, Administrative, Operations
    Glocap Business Professionals, Administrative, Operations Greenwich

    2 days ago

    Transportation / Logistics
    Description

    Our client, a finance firm is seeking a highly organized and proactive Executive Assistant to support the Partners and senior leadership team. The ideal candidate will possess strong interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This role is pivotal in ensuring the efficient operation of the firm and enhancing the productivity of our leadership team. Based in Greenwich, CT, the successful candidate will be a key member of their administrative team.

    JOB DETAILS

    Company: Finance Firm

    Position: Executive Assistant

    Location: Greenwich, CT - fully onsite

    Hours: 8:00am-5:30pm

    Degree Required

    Salary: $90k-$120k base DOE plus bonus eligible and great benefits

    RESPONSIBILITIES


    • Communication: Act as a liaison between executives and team members, ensuring timely

    communication and follow-up on action items.


    • Confidentiality: Handle sensitive information with discretion and maintain the confidentiality of

    firm matters.


    • Calendar Management: Manage complex calendars, scheduling appointments, and coordinating

    meetings with internal and external stakeholders.


    •Coordinate Board meetings from planning through execution and follow-up, supporting senior leadership and Board members.


    • Travel Coordination: Arrange domestic and international travel for leadership, associates,

    and external firm guests including flights, accommodations, and itineraries, while ensuring cost

    effectiveness.


    • Private Jet Coordination: Collaborate with Flexjet and FXAir to arrange private jet travel, including

    transportation, catering, and necessary documentation.


    • Expense Management: Assist with the monthly American Express reports for leadership.


    • Email Management: Respond to email requests, including printing and copying documents as

    needed.


    • Tax Coordination: Manage quarterly personal tax documentation for Partners, including

    collecting 1099s and K-1s, and preparing certified receipts for mailing.


    • Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports

    as needed, ensuring high standards of accuracy and professionalism.


    • Document Coordination: Oversee the signing of all closing and miscellaneous documents,

    particularly for key executives.


    • Event Planning: Organize and coordinate logistics for meetings, conferences, and firm events,

    including catering and technology setup.


    • Project Management: Assist in the management of special projects, tracking progress, and

    ensuring timely completion of deliverables.


    • Team Mentorship: Provide guidance and mentorship to junior administrative staff members.


    • Backup Support: Fill in for administrative colleagues during their absence to ensure continuity of operations.

    REQUIREMENTS


    • Bachelor's degree preferred.


    • 3-5 years' experience as an executive assistant, preferably in finance, private equity, or

    related industries.


    • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity

    with travel and expense management tools.


    • Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks

    effectively.


    • Exceptional verbal and written communication skills, with the ability to interact professionally

    with all levels of staff and clients.


    • Strong problem-solving skills and the ability to work independently in a fast-paced environment.


    • Discretion and integrity in handling confidential information.


    • Strong interpersonal and communication skills, with the ability to interact effectively with all

    levels of the organization.

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