Fiscal Asst,Sr - Las Cruces, United States - New Mexico State University

Description

Position Title:
Fiscal Asst,Sr


Employee Classification:
Fiscal Asst,Sr


College/Division:
Arts and Sciences College


Department:

ARTS AND SCIENCES COLLEGE

Internal or External Search:
External - Open to all applicants


Location:
Las Cruces


Offsite Location (if applicable):

Target Hourly/Salary Rate:
$17.14

Appointment Full-time Equivalency: 1.0


Exempt or Non-Exempt:
Non-Exempt


Summary:

This position performs a broad range of accounting functions with lead responsibility for accounting records in the Arts and Sciences Business Center.

Classification Summary:

Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department.

Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.


Classification Standard Duties:

Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.

Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency

Required Education:
High School diploma or GED certificate

; Required Experience:

Three (3) years of experience related to the standard duties as outlined

; Equivalency:

Completion of a post-secondary degree or certificate may substitute for years of experience

; Required Certification/License:

Knowledge, Skills and Abilities


KNOWLEDGE:
Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices

; SKILLS:

Skill in maintaining and reconciling accounting and financial records

; ABILITIES:

Ability to effectively communicate.

Job Duties and Responsibilities

Performs a broad range of accounting functions with lead responsibility for accounting records in the Arts and Sciences Business Center.

Assists several departments with processing various financial transactions. Posts, balances, and closes subsidiary ledgers. Follows-up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments. Management and accounting of I&G and many non I&G and foundation funds for Teaching and Research.

Preferred Qualifications

Special Requirements of the Position

Department Contact:
Lucille Casas, ,


Contingent Upon Funding:
Not Applicable


Bargaining Unit Eligibility:
This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule:
Standard (M-F, 8-5)

If Not a Standard Work Schedule:
Working Conditions and Physical Effort

Environment:
Work is normally performed in a typical interior/office work environment.

Physical Effort:
No or very limited physical effort required.

Lifting Requirements:
Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk:
No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico's land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels.

NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference.

We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico's 33 counties, 12 research and science centers, and through distance education.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States.

As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County.

With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff.

The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools.

As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement

NMSU is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. NMSU is an equal opportunity and affirmative action employer.