Temporary Accounting Technician III - Boulder, United States - University of Colorado Boulder

Description

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Job Summary

The University of Colorado Boulder encourages applications for a Temporary Accounting Technician III This role will provide accounts payable oversight for the Facilities Management Stores operations and process invoices for Stores and Distribution Center for payment, ensuring proper authorization and documentation is received before processing.

The position prepares monthly procurement card expense reports to ensure timely and accurate posting against the general ledger, and monitors Stores materials payable clearing and inventory speedtypes for accuracy and appropriateness of transactions.

The role will assist with annual inventory and process adjustments, all while ensuring compliance with all federal, state, and university rules, regulations, policies, and procedures.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment.

We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The I&S Office is responsible for an annual operating budget of $112 million.

Areas of responsibility include long-range capital planning, architecture, design and construction, the operation and maintenance of all campus facilities and utilities, transportation services, workplace accident prevention and the creation of a safe working environment for campus employees, environmental health and safety, campus logistics, and efforts around sustainability and resiliency.

Beyond creating a safe and secure environment at CU Boulder, the department is embarking on several projects that are key to the strategic vision of the campus including: crafting a clear and comprehensive framework and methodology for campus master planning, developing strategies and tactics to improve campus sustainability and resiliency, and dynamically working within the campus and with our community partners to positively impact humanity.

What Your Key Responsibilities Will Be

Invoice Processing

• Approve Distribution Center Stores material invoices for payment to external vendors by auditing and authorizing vouchers in comparison to purchase orders for mathematical accuracy, compliance with purchasing terms and conditions, and federal, state, and university rules and regulations. Maintain Stores accounts payable desk manual as a guide for current payables processes and procedures. Process freight adjustments on direct material purchase orders as needed. Independently identify and research purchasing/payables discrepancies and determine the right action to resolve, including collaborating with Procurement Service Center personnel, Facilities Management program managers, and external vendors. Requires working across multiple funds, and currently includes activity totaling $3.5 million annually.

Stores Materials Clearing Account Reconciliation

• Compile monthly reconciliation data file and prepare summary report on outstanding transactions. Resolve problems arising from incorrect charges and/or coding by preparing journal entries and/or miscellaneous cost entries. Minimize outstanding purchase order balances against the Stores clearing speedtype to avoid overstating encumbrances. Use historical payables activity to project future purchasing needs, while ensuring adequate balances to meet current contract activity, and adjusting balances between fiscal years. Monitor purchasing and payables activity to ensure fiscal responsibility.

Procurement Card Allocations

• Prepare procurement card expense reports and allocations in Concur for the purchasing coordinators and material manager in Stores. This includes identifying appropriate speedtypes and account codes for allocations and attaching back up documentation for all transactions. Coordinate expense report submittals and approvals with cardholders in order to meet monthly procurement card posting timelines.

Accounts Payable Inquires and Customer Service

• Serve as liaison between vendors, other campus departments and Facilities Management personnel to answer accounts payable inquiries, including management of the FM Stores A/P email inbox. Research status of payments by accessing Marketplace. Research missing and/or delinquent payments.

Monthly Journal Entries and Cash Receipts

• Process journal entries to post internal fuel billings, surplus property sales, and auction proceeds. This includes reviewing backup documentation for accuracy and verifying departmental speedtypes. Adhere to month end close timelines and coordinate with DC administrative staff and the campus controller's office to resolve posting issues. Prepare cash receipts as needed for checks from vendors for overpayment and credit balances after researching and verifying payment information. Complete cash receipt form with appropriate speedtype and account code to credit while maintaining audit trail.

What You Should Know

This is a temporary, part-time (75% position) anticipated to last 6 months.

This position will have in-person training, and has the potential to operate in a hybrid work modality once training has been completed.

What We Can Offer

The hourly pay range for this position is $ $33 per hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.

Be Statements

Be enlightened. Be open. Be Boulder.

What We Require

• Three years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

• Excellent collaboration skills.
• Knowledge of Microsoft Excel.
• Excellent customer service skills.
• Ability to work independently and in a team setting.
• Ability to communicate orally and in writing.

What We Would Like You to Have

• Experience in government, higher education and/or construction accounting.
• Proficiency with Microsoft Excel.

Special Instructions

To apply, please submit the following materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by April 28, 2024 for consideration.

Note:
Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name:
Boulder Campus Human Resources


Posting Contact Email:
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