Administrative Coordinator - Jacksonville - Kelly, Inc.

Description

Administrative Coordinator - Jacksonville, FL

Kelly Services is currently seeking and Administrative Coordinator at one of our Global Clients in Jacksonville, FL. This role is a full time, fully benefited position.

This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.

Title: Administrative Coordinator

Location: Jacksonville

Pay: open; plus benefits and PTO

Hours: M-F core hours

Duration: long term contract

Position Summary: Uses discretion handling difficult calls and routes calls to appropriate individual. Attention to detail. Maintains calendar s and arranges meetings for supervisor and/or department. Organizes and expedites flow of work through supervisor s office and provides follow-up to ensure projects are completed as required. Gathers and collates data as requested by management. Performs work with a thorough understanding of departmental procedures in respective field. Adheres to environmental policy and procedures and supports department environmental objectives.

Serves as Administrative Coordinator for R&D Department by providing administrative support to the Research and Development team including but not limited to the following duties:

• Administrative Duties to support the R&D Admin Team:

• Provide back-up support to Executive Administrative Assistant and Executive Administrative Coordinator Apply now for immediate consideration Please do not contact your local Kelly branch office as it is not filling this position. #p1

• Processing payments

• Submitting and payment tracking

• Updating R&D Org Charts

• Responding to requests that are sent to the R&D Admin Mailbox

• Submitting office supply requests through eMarketplace

• Concur Expense Reports

• Provide back-up support for the RDLT, Global Head of R&D, Executive Assistant, and Executive Administrative Coordinator.

• Scan all receipts that are not electronically submitted for entry into Concur.

• Track down receipts not forthcoming Audit/question receipts

• Event Logistics

• Meetings/calendar

• Order/coordinate catering for meetings

• Work with Directors on retiree for retiree arrangements

• Provide support with R&D meeting set-ups

• Especially for Conference Rooms that cannot be booked by anyone but the R&D Admins. large rooms / meetings, VIP 2416, Auditoriums, R&D Breakroom calendar, R&D Breakroom

• Supply Orders: Orders for general supplies through eMarketplace

• Provide support to employees requesting supplies Inventory copy paper in print areas

• Orders for electronic and/or specialty items through SHI eMarketplace

• Research items as needed for correct size/power

• Cross check and verify accuracy of each order upon arrival

• Contact requester when order arrives if needed.

• Business Cards - as needed Ordered through eMarketplace

• Maintain and organize supply cabinets

• Dispose/recycle items as needed

• Restock water as needed for larger meetings - Order through eMarketplace Additional miscellaneous duties/projects as assigned.

• Maintain Mail

• Sort mail into proper slot 1x/per day

• Manage misdelivered mail

Qualifications:

• High school diploma or equivalent

• 1 year or more administrative experience

• Administrative background for demonstrated organizational skills

• Competent with Microsoft Outlook, Excel, Word, and PowerPoint

• Experience with Concur and eMarketplace preferred

• Professional demeanor and good communicator

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly Engineering/Technology - Project Services?

Looking to work with leading project management organizations at top companies around the world? That's where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world's most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That's just good planning.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.