Records Specialist - Columbia, United States - State of South Carolina

Description

Salary: $31, $37,500.00 Annually

Location : Richland County, SC

Job Type: FTE - Full-Time

Job Number:

Agency: State Law Enforcement Division (SLED)

Division: Regulatory Department

Opening Date: 04/23/2024

Closing Date: 5/5/2024 11:59 PM Eastern

Class Code:: AH30

Position Number::

Normal Work Schedule:: Monday - Friday (8:30 - 5:00)

Pay Band: Band 4

Hiring Range - Min.: $31,561.00

Hiring Range - Max.: $37,500.00

Opening Date: 04/18/2024

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures:: All applicants must complete the on-line State application to include all current and previous work history and education. A resume will not be accepted in lieu of a completed application, nor will it be used to determine if an applicant has met the qualifications for the position.

Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

General ResponsibilityTo process required data from Security and Private Investigation (P.I.) applications for the Regulatory Services department.

Specific Duties

• Function as a team member in the processing of applications. Receive and compile all fingerprint responses from SLED and the FBl. Answer telephone, interpret state laws, regulations, policies, and procedures regarding SLED Regulatory functions.
• Enter Security Company and P.I. license application information into various databases and assist in the processing of those applications.
• Enter, process, and retrieve application packets and prepare background investigations. Responsible for issuance of security company licenses and P.l. licenses in a timely manner as required by law.
• Organize and assist in the maintenance of files on all applicants in the Security P.I. section of Regulatory Services. Perform other administrative duties within the unit as required.

Minimum and Additional Requirements

• High school diploma and two (2) years of experience in records management, information systems or office administration. An associates degree may be substituted for required experience.
• Knowledge of laws, regulation, policies and procedures relevant to the agency and the Regulatory Services unit.
• Ability to exercise judgement and discretion.
• Ability to establish and maintain effective working relationships.
• Ability to interpret and apply laws, regulations, policies and procedures.
• Ability to communication effectively.
• Occasional in and out-of-state travel may be required.

Additional Comments

South Carolina Law Enforcement Division (SLED) is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

SLED offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs

Supplemental questions are considered part of the official application. Any misrepresentation of yourself may be grounds for disqualification.

Conditional selection based on candidate education, training, experience, oral interviews and clearance of background investigation.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

What is your highest level of education?

• High School Diploma or equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree

02

Please describe any relevant experience in records management, information systems or office administration.

03

If offered the position, are you willing to accept a salary offer between $31,561 and $37,500?

• Yes
• No

04

I understand that some state travel and occasional out-of-state travel may be required?

• Yes
• No

05

As part of the application process, are you willing to submit to a background investigation to include: a criminal history check, driving record, history of drug use, employer and personal reference checks?

• Yes
• No

06

Have you ever purchased/sold or used/experimented with any illegal drugs? If yes, provide name of drug and date of action.

07

I have read each question carefully and affirm or attest that all questions answered are true and correct?

• Yes
• No

08

I understand that these supplemental questions are an official part of this application. Any attempt to misrepresent myself may be grounds for disqualification.

• Yes
• No

09

Will you need reasonable accommodations to participate in the selection procedures (e.g., interview, written tests, or job demonstrations)? If yes, contact the human resources office of the S.C. Law Enforcement Division.

• Yes
• No

10

How did you learn about this career opportunity? (Careers.SC.Gov; LinkedIn; Employee Referral; Career Fair; Direct E-Mail; Etc.) Please specify below.

Required Question