Billing Analyst - Saint Paul, United States - American Engineering Testing Inc

Description

The Billing Analyst is responsible for accurate and timely billing for AET's products and services.

*This position offers part-time hours and is eligible for a hybrid work arrangement. The part-time Billing Analyst will work an average of 20 hours per week during the first two weeks and 30 hours per week during the last two weeks of each month.

Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

• Interact with internal and external customers while gathering support data to ensure invoice accuracy and work through specific billing discrepancies.
• Provide input to policies, systems, methods, and procedures for the effective management and control of the billing function.
• Work closely with all leaders and account managers to ensure accurate billing.
• Preparing, issuing, and sending invoices & credit memos.
• Reviewing job cost sheets to ensure the billing of all sales.
• Reconciling invoices with balance sheet reports and resolving any discrepancies.
• Communicating with clients and other departments, resolving issues, and providing clarifications.
• Work with team to ensure clients' billing accounts are set up correctly and according to their requirements.
• Preparing reports and meeting billing deadlines.
• Assisting with collections (invoice uploads, invoice copies, missing invoices in Monarch).
• Analyzing all billing procedures and identifying opportunities for improvement.

Supervisory Responsibility

None

Qualifications and Education Requirements

• AS Degree in accounting, finance, or a related field.
• And/or 3 years' experience as a Biller or in a similar role.
• Proficiency in Microsoft Office, MS Dynamics, data entry and accounting software programs

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

AAP/EEO Statement

It is the policy of AET to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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