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    Administrative Assistant, Sociology and Political Science - Jacksonville, United States - Jacksonville State University

    Jacksonville State University
    Jacksonville State University Jacksonville, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Job Summary:

    The Administrative Assistant performs clerical and administrative work, processes and maintains relatively complex office records, reports, and materials of greater difficulty and with more independence, but within guidelines established by precedents and departmental policies. This position has routine, personal contact with students, faculty, staff, administration, and the general public, providing standard information and occasionally explaining methods, procedures, services and activities of unit.

    Duties and Responsibilities:

  • Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
  • Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
  • Creates files, reports, tables, charts, databases, minutes, and other documents.
  • Records verbal and numerical data such as personnel and payroll information.
  • Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
  • Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
  • Arranges and records attendance for meetings.
  • Collects data for supervisor's travels and travel reimbursement.
  • Performs other duties as assigned.

    • Required Minimum Qualifications:

  • High School diploma or equivalent
  • At least two (2) years full time equivalent experience in clerical or administrative support
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