Controller - Blue Island, United States - Pop-Up Talent

Description

Controller

Blue Island, IL

• Benefits: Health insurance and dental. 401k PTO 40 hours at first, 7 paid holidays.

OVERVIEW

• The Controller is responsible for overall management and auditing of all accounting information and activity for SDKI. This would include reconciling of all accounts, maintenance of the general ledger, budgeting, reporting to the Office Manager and President, interfacing with the CPA and tax planning.

SUPERVISION AND EXERCISE RECEIVED:

• Receives direct or general supervision from Office Manager and the President. Exercises technical and functional supervision over assigned staff.

EXAMPLES OF ESSENTIAL FUNCTIONS:

• Oversight and accounting for General accounting, Accounts Receivable/Payable and Payroll.
• Generate daily and weekly reports of accounts (AP/AR, payroll, banking, and other financials) to the President and Office Manager.
• Invoice and cash receipts, credits and cash outs, review journal entries and identify potential collection issues for AP/AR and payroll accounts.
• Reconcile weekly, daily, or monthly AP/AR, benefits, banking and payroll accounts and interfacing with vendors as needed.
• Payroll entry and cost allocation to GL accounts, and EFT payroll transfers.
• Review reconciled payroll and interface with payroll vendor as needed.
• Management and distribution of 401K and Health Savings Accounts.
• Routine audits of prevailing wages, AP/AR benefits and banking accounts for accuracy and make necessary corrections. BOE, IRS, FTB inquiries, reports, and audits.
• Manage banking account transactions, including cash flow, deposits, transfers, and check clearance.
• Work effectively with vendors to all accounts associated with SDKI.
• Manage Work In Progress at month end, close out completed jobs, run reports, reconcile by the 15th of the month.
• Schedule and meet with managers to make adjustments and substantiations to close out month end for Work In Progress to zero.
• Handle all monthly and year end financials.
• Compare and audit reports accordingly looking to varying trends and issues for corrections and inaccuracies.
• Hire, retain, discipline, and terminate employees.
• Attends cooperate or other professional trainings as directed and request trainings that would benefit your position.
• Work with the CPA to deal with all Asset Purchases, depreciation, and adjustments.
• Prepare budget reports for SDKI.
• Special projects for the President and other duties as assigned.
• Communicate a positive image of the company to the entire staff and customers.
• Apply all safety rules and regulations and prevent work hazards.
• Achieve superior performance from the entire staff and raising performance levels of anyone underachieving within your area of responsibility.
• Complete employee evaluations and development plans for career success in the company.
• Update and train employees in safety procedures and responsibilities.
• Lead by example and coach and develop employees.
• Other duties as assigned.

Ability to:

• Participate in procurement of insurances, Workers Comp, Liability and Health
• Maintain corporate files and charting of account management.
• Maintain PSA Management, customization, and training for accounting.
• Review branch financials with GM or BM.
• Manage professional and timely customer service contact with clients, employees, and vendors.
• Manage schedules for office managers.
• Handle crisis management as situations occur.
• Assist in problem solving and in making this a more effective organization.
• Work on call and in all emergency situations as needed.
• Apply expert levels of mathematical and data entry skills.
• Demonstrate strong verbal and written communication skills including read and write the English language.
• Generate information within a reasonable time frame with accuracy and efficiency.
• Delegate and organize tasks and duties in a timely and professional manner.
• Manage details of multiple projects in an efficient and organized method.
• Manage professional and timely contact with clients, employees, and vendors.
• Produce work in a timely, budgeted, scheduled and profitable manner for the Company.
• Apply safety procedures and principles on a daily basis and protect yourself and others from injury.
• Manage and supervise employees to their maximum potential, including evaluations, coaching for job performance, attendance, and meeting expectations.
• Implement and design policies and procedures for the Company.
• Communicate effectively to staff performance standards and expectations. Counsel employees that fall below performance standards and encourage success.

Knowledge of:

• The effects of proper balancing, reconciliation and auditing have on the entire company.
• Proper filing techniques, office efficiencies and timely processing.
• Industry software and platforms: Xactimate, Contractor Connection, PSA, Code Blue, and other similar programs.
• Working in a close office environment and working with others to respect ideas and opinions.
• Developing and presenting creative solutions.
• Laws, rules, and regulations that govern the areas of your job, the restoration industry including but not limited to your scope of work.
• Industry knowledge and the ability to seek knowledge if new to the industry.
• The Company ethics, image, and goals and how they shall be reflected in the day-to-day job duties of you and your staff.
• All policies and procedures of the Company, ability to apply and understand.
• OSHA safety regulations of the industry and provide an active role in monitoring the safety of yourself and other team members.
• Training and developing the skills of team members.
• Timekeeping, scheduling, and general pay procedures for employees.

EDUCATION AND EXPERIENCE:

• 4 Year Accounting Degree or 5 years industry experience

LICENSE AND SPECIAL REQUIREMENTS:

• Valid State driver's license

PHYSICAL DEMANDS

• Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Tasks may require extended periods of time at a keyboard. Finger dexterity is needed to access, enter, and retrieve data. Use a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects, up to 30 pounds, necessary to perform job functions.

WORKING CONDITIONS:

• Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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